Department
About the Department
Job Summary
Responsibilities
Assumes comprehensive responsibility for the drafting, review, assembly, and submission of materials in support of divisional appointive actions.
Serves as a resource to faculty and faculty administrative leaders on University policy and process matters and on BSD's academic guidelines.
Utilizes oral and written communication skills to promote and ensure efficient processing compliance.
Contributes to process improvement as an advocate for client departments.
Drafts correspondence on faculty and other academic appointee matters on behalf of the Dean of the designates.
Processes visa materials, working with the University's Office of International Affairs.
Organizes and manages the divisional electronic files, databases, and website for efficiency and improved user experience.
Assists with managing the day-to-day operations of academic affairs programs with a moderate level of guidance.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
Gathers and analyzes data for possible solutions for academic appointment-related issues. Writes reports and expands knowledge and experience in areas.
May process job postings for faculty and other academic appointments.
Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.
May process job postings for faculty and other academic appointments.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
Experience in Academic Affairs, Human Resources, or other relevant experience in an academic environment.
Demonstrated experience delivering quality customer service.
Experience using and applying data analytics to diagnose problems and implement appropriate solutions.
Strong written and oral communication skills.
Website management.
Technical Skills or Knowledge:
Experience with Adobe and MS Office including Excel and PowerPoint.
Experience with Workday human resources data system or similar HR platform.
Preferred Competencies
Ability to foster a culture of inclusion by appreciating and respecting diversity.
Exceptional organizational and analytical skills.
Ability to contribute to an environment where teams are committed to achieve institutional goals.
Ability to partner with different levels of the organization to achieve results.
Exceptional attention to detail and strong level of professionalism in the quality of work completed.
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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