Academic Advisor (Student Coach)-Guild Operations

Updated: about 2 months ago
Location: Bellevue, NEBRASKA

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Academic Advisor (Student Coach)-Guild Operations
Bellevue University Bellevue, NE
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7 positions
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Bellevue University Bellevue, NE
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Report a probelm Originally Posted : April 16, 2021 | Expires : April 27, 2021
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Job Location
Bellevue, NE, United States


Primary Function: 


This position enrolls and advises students into Bellevue University’s courses leading to graduation by using effective consultative techniques and excellent customer service skill sets. The focus is placed on building strong relationships with students as their trusted advisor by identifying and understanding their needs, ensuring timely responses to questions and delivering ongoing follow up to assist students in all phases of enrollment.  This position will coordinate with offices handling financial aid, transcript and application processing, student financial services, and student accounts to assure that students encounter streamlined, best in class service while pursuing and completing a Bellevue University course, program, or degree.


Essential Functions:


Enrollment and Advising Service Functions

  • Uses effective enrollment management procedures to provide high-quality customer service to Guild students.
  • Builds and maintains relationships with students, and university support departments including financial aid, registrar, business office, faculty, and staff to ensure a smooth process for students ensuring “best in class” service to students at all levels.
  • Works to ensure that the Guild strategic business service level agreements including enrollment goals, retention expectations, and student experience metrics are met.
  • Provides students with a personalized degree plan and discussion around a realistic tailored approach in finishing all requirements leading to graduation. Consults with students regarding financial resources available
  • Counsels and advises students on their academic (i.e., student status, grades, etc.) responsibilities.
  • Keeps apprised in their area of expertise and continuously looks for innovative opportunities to improve processes and system efficiency/effectiveness resulting in the “best in class” service to students
  • Makes recommendations to leadership to improve efficiency/effectiveness of existing processes to decrease application to registration timelines.
  • As a learning community moderator, facilitates knowledge sharing within a community to help members benefit and derive value from their participation

Administrative Functions:

  • Enters student data in an accurate and timely manner in University information systems including Salesforce and Campus Solutions..
  • Receives and tracks student information for student financial records while ensuring information is accurate and complete and distributed appropriately.


Marginal Functions:

  • Performs other duties as requested.


Individual Contributor Competencies:

  • Initiative - Takes prompt action to accomplish tasks and meet goals and objectives.
  • Service Orientation – Applies effective interpersonal and problem-solving skills when responding to customers and committed to customer satisfaction.
  • Quantity/Quality of Work - Pays close attention to detail.  Strives to achieve accuracy and consistency in all tasks.
  • Teamwork– Encourages team unity by interacting positively with co-workers through the sharing of information or expertise, working together to solve problems, and putting team success first.
  • Time Management - stays focused uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.
  • Student focus - the ability to keep the student at the center of what we do, and why we do it. Exhibits passion about improving the educational experiences of our students by creating lasting partnerships.
  • Inclusivity - Understands that each individual is unique; recognizes individual differences along the dimensions of: race, ethnicity, gender, sexual orientation, age, mental or physical disability, marital status, veteran status, education, training, position, and level of authority, seniority, full-time or part-time status


Skills & Abilities:


Education: Bachelor’s degree required.


Experience: Minimum of three (3) years of experience in enrollment or advising of students preferred.


Computer skills: Proficiency in using Microsoft Office products.


Other requirements:

  • Excellent customer service skills with strong verbal and written communication skills needed to assist students and facilitate a resolution to problems.
  • Detail oriented and good organizational skills.
  • Must be adaptable and can self-initiate and manage a diverse set of activities while sometimes operating under stressful, time-sensitive deadlines.
  • Requires the ability to maintain a strict level of confidentiality in the handling of student information.
  • Must be able to work in a fast-paced environment and handle multiple tasks simultaneously, while producing timely quality work.
  • Ability to work independently and also part of a team.


Working Conditions:

  • Works in a normal office environment
  • May have to work some flexible hours to handle student needs.


NOTE: The statements above are intended to describe the general nature and level of work involved in this job. It is not an exhaustive list of all responsibilities, duties, and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.


Bellevue University, the largest private, non-profit university in Nebraska, is located just south of Omaha and is part of a vibrant and prosperous metropolitan area of nearly one million residents.  Forbes has ranked Omaha as the nation’s most affordable place to live (2011), one of the top ten fastest growing cities in America (2010), and one of the best places for business and careers in America (2010).  We emphasize teaching excellence, cyber-active learning, and interactive education.  Benefits (health, dental, vision, tuition, etc.) are available with this position. 


For more information, check out our home page at .


The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at , provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at , provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer . 

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