Academic Advisor, PhD Programs, Executive Education

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Position Summary:

Florida Atlantic University is seeking an Academic Advisor, PhD Programs, Executive Education - Boca Raton, FL.

The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,500 students. The college has six departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. The College of Business was named one of the 2011 "Best Business Schools" by The Princeton Review as well as one of America's "Top 50 Business Schools for Entrepreneurs" and "Top 25 Online Business Programs" by U.S. News and World Report. The FAU Sports Management MBA is ranked in the "Top 10 Worldwide" by Sport Business International. For more information about the FAU College of Business, please visit http://business.fau.edu .

Summary of Responsibilities:

• Maintain communications with applicants to both the Executive and Traditional PhD programs, with primary focus on the traditional PhD applicants.

• Support the application process by closely monitoring the applications and inquiries within the CRM platform and providing communications and guidance to applicants and prospective applicants.

• Monitor, support, and facilitate the international student admissions process; monitoring and supporting the obtaining of official documents, including transcripts, international transcript evaluations, English proficiency, and GMAT/GRE exam reports; working with ISS to generate I-20 documents; and monitoring embassy visa appointments.

• Oversee the obtaining of GTA assignments from PhD Faculty Coordinators for the Onboarding of incoming traditional PhD students and providing such information to the Dean’s office for the initiation of student employment contracts.

• Collaborate with and/or deliver projects/tasks as requested by the PhD Faculty Director, Associate Dean or Assistant Dean.

• Train on international transcript evaluation with the goal of providing additional support to the ISS office in conducting such evaluations.

• Maintain communication with enrolled Executive and Traditional PhD students in support of our office’s Advising functions.

• Reinforce and support student degree progress, academic success and retention, in alignment with university strategic goals and initiatives.

• Track student progress and assist with outreach/retention efforts.

• Advise current students on curriculum issues and class schedules.

• Process registration for Executive Education graduate programs.

• Resolve problems as they arise or recommend how problems can be resolved.

• Collaborate with PhD Programs Coordinator to plan, organize, and execute both reoccurring and ad hoc special events (e.g. Open Houses, Orientation, Student Gatherings, Faculty Networking, etc.).

• Oversee the obtaining of GTA assignments from PhD Faculty Coordinators for current students (both GTA and teaching assignments) and providing such information to the Dean’s office for the initiation of student employment contracts.

• Act as liaison for student needs with our Executive Education functioning teams (IT, Ops, Financial Services) – primarily an email communications task.

• Work closely with the immunization department, financial aid office, controller’s office, registrar’s office, and international student office to ensure that current students’ paperwork is updated.

• Use Microsoft office suite (word, excel, etc.) to organize and track students’ academic progress and finance (tuition billing and payment).

• Develop and provide best practices with team members and make positive and constructive contributions to foster a collegial team.

• Manage, Organize, and participate in orientation sessions and graduation banquets.

• Ad hoc projects as needed in support of the PhD students (e.g. hotel/airfare analysis for planning mandatory weekend dates for Exec PhD program, maintaining logo shirt gift inventory and distribution, Maintain PhD programs Listserves, etc.).

• Collaborate with and/or deliver projects/tasks as requested by the PhD Faculty Director, Associate Dean or Assistant Dean.

• Provide general office support if requested in other areas.

• Other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications/Skills:
Experience working with students, and/or adults in an educational environment.
University experience and knowledge of academic advising.
Data entry skills
Strong written and verbal communication skills.
Proficiency in MS Office Suite.
Customer service orientation and negotiation skills
Experience with Presenting to large groups.
High degree of accuracy and attention to detail
Knowledge of Banner, Workday, VIP, CRM system and Adobe

Salary:

$60,000 - $65,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

COB: Executive Degree Programs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Some nights and weekends as needed.

Application Deadline:

2024-04-04

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.