Academic Advisor IV

Job Title

Academic Advisor IV

Agency

West Texas A&M University

Department

Information & Decision Management

Proposed Minimum Salary

$3,223.00 monthly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

The Senior Academic Graduate Advisor, under general supervision, advises graduate students on the following types of graduate activities to include: recruitment, admission, program and course selection, career goals, challenges in completing a graduate degree program, and graduation. Participates in and supports preparation for recruitment, marketing, orientation, compliance, and development events.  Position also serves as the Engler College of Business travel coordinator.

Responsibilities:

• Coordinates the direction of professional and support personnel.
• May supervise or direct functions of the office. 
• Collects and communicates information pertinent to off-campus students from a variety of support/service offices on the main campus.
• Provides academic advice and guidance to students.
• Facilitates student advisement and resolution of student issues with the appropriate university office, including academic, probationary, and financial concerns. 
• Process faculty and student travel. 
• Manage travel budgets across all COB faculty and students
• Answers inquiries and provides information to prospective students.
• Meets with and refers students to available resources and departments.
• Develops and presents training materials and programs.
• May conduct new student orientation.
• Provides oversight of students during new student orientation.
• Develops and supervises systems for maintaining records of student contacts.
• May teach courses, if qualified
• Develops and revises informational material, handbooks, and newsletters. 
• Develops and conducts graduate recruitment programs.  
• Participates in proactive communication with current and prospective students and recruits students.
• Provides input and interprets policies and procedures
• Interacts with faculty to provide an exchange of information and to enhance the advisement of students.
• Prepares academic and advising reports.
• Identifies appropriate outreach opportunities that support student recruitment and establish advantageous partnerships that may provide internship opportunities.
•  Provides oversight of outreach activities. 
• Participates in Reception Activities (greetings and assistance via phone, email,  in person and social media)
• Other duties as assigned.

Necessary Qualifications:

• Bachelor of Business Administration, Graphic Design, or closely related field
• Two (2) years of related experience in student and/or academic support
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of student information systems, degree planning, and degree audits.
• Strong writing and editing skills.
• Ability to collect, writeand report various types of data sets.
• Skills necessary to utilize technology to track, process, and communicate with students during the recruitment and admission process.
• Skilled in use of MS Office and Outlook to support report submission, and calendar management.
• Ability to communicate effectively and supportively with others (to include students, faculty, staff, community members, and donors); strong organizational skills.
• Ability to handle multiple projects with frequent deadlines in a fast-paced, high-pressure environment. 
• Flexibility and willingness to assume new tasks and special projects. 
• Ability to travel, occasionally.
• Serve as College of Business travel coordinator.

Preferred Qualifications:

• Master’s degree in applicable field
• Five (5) years of experience in student and/or academic support. 
• Knowledge of university operations; experience in a university setting.

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected] .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.