Academic Advisor II

Job Title

Academic Advisor II

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Academic Advisor II, under general supervision, recruits and advises undergraduate students concerning their career goals and academic requirements; provides information on and refers students to University resources that can assist them in meeting their goals or resolving issues. May develop or oversee programming or special projects.

What you need to know

Compensation will be commensurate to selected hire’s experience.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Two years of experience in advising, recruiting, teaching, coaching, Student Affairs or other related area

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of student information systems, degree planning, and degree audits.

• Ability to multitask and work cooperatively with others.

• Ability to present information clearly and concisely.

• Ability to work with sensitive information and maintain confidentiality.

• Excellent written communication, analytical, interpersonal, and organizational skills.

Responsibilities:

• Advising: Serves on the graduate advising team with other professional staff advisors in Graduate Student Services (GSS). Serves as the lead advisor for the Master of Health Administration (MHA) program students. Coordinates with the MHA Program Director and the Assistant Dean of Graduate Student Services (GSS) about students’ progress in the curriculum. Advises students for course selection, registration, academic planning, career and educational goal-setting, appropriate resources, transitioning to the university, and retention issues. Advises in both group and individual settings with current and prospective students. Interprets State, University, and college policies and procedures. Maintains accurate records of student contacts. Advises students with academic, probationary, and financial concerns and determines possible courses of action, when appropriate. Meets with and refers students to available resources and departments. Approves degree plans as a pre-committee approver in The Graduate and Professional School’s Document Processing and Submission System (DPSS) and Academic Requirements Completion System (ARCS). Promotes student learning, development, and personal growth to empower self-sufficiency. Provides students with proactive referrals to appropriate resources and timely reminders, and other targeted individual and group communications using email, texting, and social media. Responsible for adding certificate programs to students’ curriculum into the University Adjustment System, when applicable. Approves/enters course substitutions, add/drops, Q drops, withdraws, and change of curriculums. May approve and sign no grade drops, no record drops, and applications for readmission. In collaboration with others, creates probation letters as needed. Monitors student probationary terms. May serve on scholarship committees

• Admissions: Completes admissions processing in conjunction the GSS enrollment manager, the MHA program director, TAMU-Office of the Registrar, International Student Services, The Graduate and Professional School, and other TAMU offices. Processes applications to the MHA program, according to School and Institutional requirements; entering and oversight of data in electronic admission system (WebAdmit); and communicating with applicants (domestic and international) on all matters related to admission processing. Develops and implements admissions processing timelines and ensures deadlines are met.

• Recruitment and Onboarding: Responds to prospective student inquiries regarding program offerings May participate in recruitment efforts by attending fairs, speaking with groups, and/or creating flyers. Assists in the development of systems for maintaining records of prospective student contacts. Assists in coordination of new graduate student orientation events and onboarding processes hosted by GSS. Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.