Academic Advisor I

Dept Number/Name: 0-6401-000 / College of Public Health-Dean
College Division: USF Health- College of Public Health

Location: USF Tampa / Hybrid
Salary Plan: Administrative
Job Code/Title: 4424 / Academic Advisor I
Hiring Salary/Salary Range: $45,000 - $50,000 annual
Position Number: 00001205
ORGANIZATIONAL SUMMARY:
The Office of Academic and Student Affairs is responsible for recruitment, registration and yielding enhancements that impact the enrollment of all student related academic matters of prospective and current students, undergraduate and graduate, degree seeking and non-degree seeking students.  The office interacts with other administrative areas within the college, in addition to the University Registrar's Office, Graduate Admissions, and the Graduate School to plan develop and implement academic services at COPH. The office coordinates these services with students, faculty and staff across the USF system.
The office is centralized for student recruitment, student pre-admissions, on boarding/ orientation, advising, student progress and probation, experiential learning, graduation certification, data, and programing.
POSITION SUMMARY:
The Academic Advisor will advise online and on-campus graduate students at the College. This includes but is not limited to: advises students concerning their academic plans and progress, academic schedule, choice of concentration, and other academic activities and career goals, to assist the student in making decisions concerning personal educational goals leading to graduation. The Academic Advisor will monitor graduate students progression towards degree, academic status including probation status, and graduation. This incumbent serves on university and college committees concerned with advisement and related academic matters and serves as a liaison between students and other university entities.
RESPONSIBILITIES:
Advise current students (individually or in a group setting, in person, electronically, or via phone) who are taking courses in the graduate programs and certificates at the College. Uses Degreeworks, Banner and Archivum systems to review and manage student academic records. Resolves data discrepancies. Provides information by answering questions and requests. Advise students of required forms and paperwork in regards to academic processes within the college. Suggest courses and course sequencing to encourage progress towards degree. Responsible for the confidentiality of student data.
Serves as a liaison between the graduate students, the university, Academic and Student Affairs, and the college departments. Maintain regular and efficient communication with all parties and coordinate exchange of information vital to students success. Maintain current knowledge of university policies and procedures, academic programs, and other programs and services. Provide students with accurate information and referrals. Reviews, interprets, and communicates academic policies to the College faculty as well as other
University offices which include but are not limited to the: Office of Graduate Studies, Office of Admissions. Financial Aid, Registrar, USF Health, and the Career Recourse Center.
Proactive and preventative outreach including withdraws, retention low grades, and probation  process. Advise students of their academic status and develop a plan  to progress, to improve GPA and/or path toward graduation. Advise of the appropriate university processes and forms.
Support student on-boarding process through  admitted student town halls, initial advising appointments, updating and maintaining on boarding modules, and supporting the Week of Welcome Graduate events.
Complete special assignments at the request of the Associate Dean or Director, such as, supporting graduate student events, recruiting, maintaining student resource materials, providing materials for college accreditation purposes, supervising OPS staff, working with student professional associations, and serving on various College committees.
Performs other duties as assigned
MINIMUM:
Bachelor's degree in education, counseling or academic field directly related to the Advisor's specific responsibilities with a minimum of one year of experience in advising or related academic functions within higher education.
FLSB 1310 equivalency:
4 years of directly related work experience may be substituted for a Bachelor's degree.
6 years of directly related work experience may be substituted for a Master's degree.
PREFERRED:
Master's degree in education, Counseling or academic field directly related to the Advisor's specific responsibilities; or a bachelor's degree in those same fields with a minimum of one year of progressively responsible experience in advising or related academic functions within higher education. One to three years of experience working in an academic setting. Experience working with faculty, students, and staff. Experience advising online and on-campus students. Experience working with Degreeworks/Banner/OASIS.
 

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36379

Posting Date:  05/20/2024

Posting End Date: 05/27/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

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Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

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USF - Health

USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

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