Academic Advisor I

Job Title

Academic Advisor I

Agency

Texas A&M University - Commerce

Department

VP Student Access And Success

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
  

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected] .

SUMMARY:

The Academic Advisor I, under general supervision, recruits and advises undergraduate students concerning their career goals and academic requirements; provides information on and refers students to University resources that can assist in meeting their needs or solving problems; may supervise projects.

DUTIES & RESPONSIBILITIES:

• Provides academic advice and guidance to students on degree programs, academic schedules, course schedules, and course planning and provides input on probationary status decisions. Assists students with adds/drops, withdrawals, and changes of curriculum. Reviews academic records and test scores on file for proper course recommendations.
• Monitors student progress and degree requirements. Verifies completion of degree requirements.
• Refers enrolled undergraduate students to resources pertaining to college admissions, re-admission, professional concerns, housing, student financial aid, student services, academic preparation, time management skills, handling test anxiety, and study skills.
• Responds to inquiries from students and parents.  Serves as a liaison between Colleges and other University offices regarding admissions, registration, degree audits, advising, and counseling.
• Meets with freshman and transfer students during orientation.  Directs students who need assistance to correct departments for financial aid, billing, housing, textbooks, and healthcare. Assists with family visits and group tours.  Creates and gives presentations about the University to visiting groups.
• Provides prospective students with University information regarding college admissions, application and admissions processes, available undergraduate programs, departmental and faculty contact information, State and University program requirements, and other available resources (i.e., health/wellness, academic support, and student organizations).
• Develops and maintains positive relationships with Academic Deans, faculty/staff, and University departments within the Texas A&M University System (TAMUS) involved in Academic Advising. Provides leadership for faculty advisors on academic advising-related activities. Develops and presents training materials and programs on proactive/intrusive academic advising for assigned Colleges and academic departments.
• Participates in System, College, and department events, activities, and programs (i.e., orientation, career fairs, workshops, diversity trainings, seminars, symposiums, conferences, etc.). Assists with coordination of special on-campus initiatives.
• Maintains records of student contacts. Prepares various academic and advising reports.
• Serves as an advisory role in the development and revision of curriculum and degree plans. Serves on various University and/or Departmental committees. Provides leadership for development of new programs. Reviews and provides input on scholarship applications.
• Develops and revises informational material, handbooks, and newsletters. Visits high schools to present and distribute information concerning University programs and opportunities. Communicates with high schools and community colleges to identify students for recruitment. Participates in various recruitment programs.
• Oversees and manages Education Advisory Board (EAB) campaigns for the College of Education and Human Services (COEHS).
• Assists other academic departments with departmental EAB campaigns.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Prior experience not required.. Knowledge of word processing, spreadsheet, and database applications. Knowledge of student information systems (e.g. EAB), degree planning, and degree audits. Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to present information clearly and concisely. Ability to work with sensitive information and maintain confidentiality. Ability to work beyond normal office hours and/or work on weekends. Ability to travel.
• Licensing/Professional Certifications: Valid driver’s license.
• Physical Requirements: Ability to move light objects.
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Master’s degree. Prior academic advising experience. Knowledge of curriculum and courses in the college and core classes across the campus.

SUPERVISION OF OTHERS:

Student workers and graduate assistants.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract.  The University has the exclusive right to alter this job description at any time without notice.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.