Academic Advisor I

Updated: about 1 month ago
Location: College Station, TEXAS

Job Title

Academic Advisor I

Agency

Texas A&M Engineering

Department

Engineering Technology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Recruits and advises undergraduate students concerning their career goals and academic requirements; provides information on and refers students to University resources that can assist in meeting their needs or solving problems; provides academic advice to undergraduate students; advise or refer students and prospective students in areas concerning college admission and readmission, professional concerns, housing, financial aid, student services, degree programs, academic schedules, course schedules, course planning and selections, major options, and career and educational goals; serves to facilitate the application and admission of students; advises students with academic, probationary, and financial concerns; reviews degree plans with students and processes add/drops, Q drops, withdrawals, and change of curriculums; refers students on academic preparation, time management, test anxiety, and study skills to other University resources; responds to inquiries from students and parents; has knowledge of University and college policies and procedures; monitors degree requirements; interacts with college and other University offices regarding admissions, registration, advising and counseling; provides input for development and revision of informational materials, handbooks, and newsletters for students and departments; meets with prospective students; meets with freshmen and transfer students during new student orientation conferences; conducts various recruitment programs; fosters retention of identified groups of students through activities such as mentoring, monitoring of student grades, and other support programs; implements projects to achieve specific activities or outcomes; uses Compass for student registration, degree audit, course prerequisites, etc.; maintains records of student contacts; performs related duties as required.


Responsibilities:
-ACADEMIC ADVISING: Serves as the first point of contact person for current and prospective students (i.e., screens students requests, answers students questions, assists students with problems, contacts other departments on students behalf, schedules appointments with academic advisors, works with Visitor's Center, and disseminates advising materials to students, etc.); Assist with course scheduling process (i.e., assists with preparation of schedule of classes and room assignments for all ESET, MMET, MXET and IDIS courses.); Assists with maintenance of course inventory database (i.e., enters data, generates standard reports, etc.); Assists with preparation of various academic and advising reports and surveys for the department, college, University, the State, and outside organizations (e.g., probation status report, prerequisites report,graduating senior survey and employment placement report, Classroom Utilization Report, etc.); Assists with preparation of curriculum revisions; new course requests, course change requests, and catalog changes; Assists with registration and processing of registration-related paperwork (e.g., add/drops, forces/waiting lists, 485's, time conflict overrides, concurrent enrollment, etc.); Assists with processing of degree plans, course substitutions, q-drops, withdrawals, grade changes, petitions for undergraduate students to enroll in graduate courses, intra- and inter-college change of curriculum, and applications to take a course on S/U grading basis; Assists with evaluation of students degree audits for graduation requirement eligibility; Assists with processing of paperwork and associated activities for probation (e.g., letters to students, contacting Student Counseling Service, etc.), financial aid support, International Student Services, veterans services, excessive hours appeals, below full-time status, athletic and Corps of Cadets verification; Assists with mid-term and final grade submission; Assists with distribution of course rosters and verification of roster accuracy; Assists with distribution of job announcements from prospective employers for internships, co-ops, and permanent employment; Assists with dissemination and maintenance of information to students, faculty, and staff about department, college, and University policies and procedures and information about University programs and opportunities; Assists with readmit, transfer, and change of curriculum admission process; Assists with preparation for new student conference and orientation programs for freshmen and transfer students; Assists with recruitment programs (e.g., Aggieland Saturday, Transfer Day, etc.); Assists with prospective student meetings ; Assists with student support programs intended to enhance the retention of students and facilitate the application and admission process; Assists with maintenance of current, former, and prospective student databases; Assists with the maintenance of current, former, and inactive student records; Uses Compass to assist with student registration, degree audit, course prerequisites, etc.; and Provides information and refers students to University resources that can assist them in meeting their needs or solving their problems.

-ACADEMIC ADMINISTRATIVE SUPPORT: Manages confidential student records and file maintenance; Assists with planning and organizing graduating senior reception; Assists with maintenance of current academic information (policies, procedures, announcements, etc.) residing on departmental website; Assists with preparation and distribution of mail outs to current students, former students, and industry; Assists with updating printed materials (brochures, etc.)and web-based information for departmental public relations and marketing activities; Assists with maintenance of student distribution lists; Serves on departmental and college committees as assigned by the department head; and Attends programs sponsored by University Advisors and Counselors (UAC)and other academic organizations on campus as directed by the associate department head for undergraduate studies.
-Provides administrative support to the Associate Department Head for undergraduate Studies and Department Head as needed; and other duties as required.

Required Education:
Bachelor's degree in applicable field or equivalent combination of education and experience.

Required Experience:

No experience required.

Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Knowledge of student information systems, degree planning and degree audits.
  • Ability to multitask and work cooperatively with others.
  • Ability to present information clearly and concisely.
  • Ability to work with sensitive information and maintain confidentiality.
  • Excellent written communication, analytical, interpersonal and organization skills.

Other Requirements:

Work beyond normal office hours and/or work on weekends. Travel may be required.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.


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