Academic Advising Coordinator, College of Natural Sciences

Job Posting Title:

Academic Advising Coordinator, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu .  

 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

To coordinate the Mathematics, Physics and Astronomy (MPA) Advising Office including oversight of staff, program implementation, external communications, data collection, and outcome assessment, reports, and accountability for meeting program objectives, or to manage more complex academic advising activities. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Provide and oversee advising services offered by the MPA Advising Office: Provide academic advising to assigned students, within the context of an advising relationship, accurately and respectfully communicating the requirements and academic options relevant to a particular student in a way that fits their particular needs; assist other students who take courses in the Mathematics, Physics, & Astronomy departments, answering questions and making referrals; engage in ongoing assessment of MPA advising services and devise more effective methods as needed; implement and manage academic advising programs including small learning cohorts; coordinate with Faculty Advisors to determine availability for student meetings, facilitate the petition process, and request input on various issues.
• Hire, train, supervise, and evaluate advising center staff: Review applicants for MPA Advising Center job openings and use an unbiased method of selecting candidates to be interviewed; create interview questions that will be used for all candidates applying for a particular position; conduct interviews with at least one other staff member from the MPA Advising Center; provide thorough training via online training materials, in-person meetings, and required observation of advising sessions; evaluate staff on a regular basis and provide additional training as needed
• Coordinate procedures that assist the Department of Mathematics, course management issues including seat demand, registration issues, and late adds at the beginning of each semester: work closely with Math Faculty Advisor, Department Coordinator, and others to identify concerns and academic needs amongst our math students and students taking mathematics courses and how to address these; create and continue to improve special registration processes such as those used to take honors courses, conference courses, and graduate math courses; manage processes by which students gain access to and are added to math courses after they can no longer add themselves.
• Collaborate with other advising centers and offices across campus: forge practical solutions to complex problems; accumulate and disseminate academic information; interact with faculty, students, and parents in the coordination of academic advising functions; make internal transfer decisions for students who want to pursue a major in mathematics, physics, or astronomy.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

Bachelor's degree and eight years of experience working with college students or in an academic counseling capacity or Master's degree and six years of experience or Doctoral degree and four years of experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior supervisory experience. 5+ years’ experience in a student-facing or advising position at UT Austin. Knowledge of CNS policies, procedures and degree plans, or experience at the University of Texas at Austin working with student populations or in an advising area. Experience overseeing small community groups of students. Program management experience.

Salary Range

$60,000

Working Conditions

Hybrid work is allowed on a case-by-case basis. Student facing staff are expected to work on campus a minimum of three days a week in a standard work week.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.