Academic Administrative Associate

Job Title

Academic Administrative Associate

Agency

Texas A&M University - Corpus Christi

Department

College Of Nursing and Health Sciences

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Learn more information here !

PURPOSE

This position is responsible for supporting the Department Chair within the College of Nursing and Health Sciences. Each Academic Administrative Assistant is assigned to support the operations within their department.

RESPONSIBILITIES

Functional Area 1: Administrative

Percent Effort: 100%

• Assist the CONHS assigned department chair in handling office affairs by facilitating the efficient use of time and other personnel resources

• Prepare correspondence, letters, memoranda, and reports.

• Maintain records and files

• Prepare routine reports.

• Prepare travel forms, reservations, and registrations.

• Prepare internal support materials.

• Provide administrative to respective department chair.

• Handle Adjunct Faculty Functions in the department (A#, Book Ordering, Credentialing, Grad Status, Onboarding, Phone Lists, or any other duties assigned by department Chair)

• Answer phones/greet and direct guests for Faculty/Chairs

• Assign Faculty Mailboxes

• Organize catering - Faculty and Academic Program Needs within the department

• Clinical Scheduling if applicable (e.g. – eLine, FNP) Course Scheduling

• Course Scheduling

• Add Instructors once Chairs complete workload

• Banner (courses; daytime place; faculty; student number and assign students to banner shell for clinicals)

• Rescheduling and Room -selection for courses that did not match to a location in ASTRA

• Room Scheduling (ASTRA)

• Verify Day/Times

• Add/Verify Enrollment Caps using previous schedules

• Course Scheduling Roll Over Banner Courses - Close Labs/ Remove Instructors

• Department Meeting Support - minute taking and distribution

• Full-time Faculty - Onboarding/orientation (Checklist, Business card, Book ordering, Grad faculty status, Onboarding/ Orientation, Travel, Faculty Credentialing (HR)/Compliance, and other duties assigned by the Department Chair

• Maintenance Work Order Request - Faculty

• New Faculty Interviews (on campus scheduling people/rooms/agenda/meetings)

• New Faculty Interviews (travel arrangements)

• Office Supply Ordering - Faculty and Academic Program Needs

• Staff Onboarding - Faculty and Academic Programs

• Support annual (Spring) faculty evaluation preparation (in Interfolio)

• Administrative Support for Syllabi Collection

• Administrative Support for WEAVE reporting

• Department specific assignments:

• HESI Coordinator – Scheduling and Reconciling for Faculty; Prior Learning Assessments

• Other Duties as Assigned

WHAT YOU WILL NEED

• High School Diploma or GED

• Three (3) years of related experience.

• Excellent verbal and written communications skills.

• Ability to work well with sensitive information and maintain confidentiality.

• Intermediate skills in Microsoft Office Suite.

WHAT THEY WOULD LIKE TO SEE

• Bachelor’s Degree.

SALARY $14.79 Hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.