ACAD HR ANL 2 (Lead Academic Personnel Analyst)

Department Purpose

This position works as part of the Academic Personnel Team as the Lead Academic Personnel Analyst in the Phoenix Cluster serving the departments of Entomology and Nematology, and Plant Pathology within the College of Agricultural and Environmental Sciences.

Administrative offices are located in Hutchison Hall and Briggs Hall. There are approximately ~45 PI’s and approximately ~24 administrative cluster staff with more than 500 employees in the departments. The cluster also supports 2 graduate programs and 3 undergraduate majors.

Job Summary

Serve as an academic personnel expert for the Phoenix Cluster within the College of Agricultural and Environmental Sciences. The position works with a wide diversity of academic positions including: Academic senate and federation personnel, Lecturers, Post doctoral scholars, and international and visiting scholars.

Position Information

PHYSICAL DEMANDS

• Sit at desk using computerized equipment for extended periods of time.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Sit at desk using computerized equipment for extended periods of time.

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience performing the full range of academic personnel functions including policy interpretation in a unionized higher education setting; coordinating personnel appointments of academics (senate and non-senate faculty, RA unit, postdocs, and visitors) and knowledge of payroll matters.

• Experience with merit and promotion; recruitment, selection and retention; classification and compensation administration; and employee and labor relations of academic employees.

• Experience managing projects and multiple tasks including working with faculty or PIs,
  establishing good rapport to perform in a fast-paced environment, planning and
  coordinating assignments, adapting to changing priorities, meeting deadlines; managing
  high volume of email; and maintaining a high level of productivity and efficiency.

• Experience working in a professional environment with strong political acumen and diplomacy in handling and responding to sensitive or difficult situations.

• Experience utilizing standard business software applications such as Microsoft Word, Excel, Access, and electronic Accounting Systems to create complex word documents, spreadsheets with formulas and presentation tools.

Minimum Knowledge, Skills, and Abilities (KSA)

• Quantitative analytical and critical thinking skills to gather information, research, evaluate and analyze complex data and policy from a wide variety of sources and apply problem-solving skills in an objective manner, prepare budgets, present statistical and financial information in appropriate and understandable formats for business planning and evaluation.

• Communication, customer service and interpersonal skills to effectively interact with a diverse group of faculty, staff, students and others. Writing, editing, and proofreading skills to draft informational materials for clear, concise dissemination. Skills to edit copy for grammar, spelling, and punctuation with attention to detail.

Preferred:

Preferred Education/Experience

• Experience with UC Davis personnel systems such as MIV, APHID, UC OATS. Experience using RECRUIT.

• Experience utilizing standard business software applications such as Microsoft Word, Excel, and standard email programs such as Outlook.

• Experience preparing or reviewing UC Davis merit and promotion dossiers.

• Experience reviewing and managing workload to ensure proper distribution of work among team.

• Experience preparing or reviewing advancement dossiers.

• Knowledge of and experience applying complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker’s Comp, ADA, FMLA, Affirmative Action) and related material. Must maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.

• Knowledge and experience analyzing and interpreting UC policies and procedures relating to Academic Senate, Academic Federation, and Unit 18 personnel

Preferred Knowledge, Skills, and Abilities (KSA)

• Knowledge of payroll/personnel systems, including on-line systems, preferably UC Path, Decision Support, Aggie Enterprise, PeopleAdmin, MyInfoVault, APHID, etc.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20 .  

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .