Description:
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Job Title
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Administrative Support Coordinator I
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Classification
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Administrative Support Coordinator I
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AutoReqId
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525390
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Department
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Student Health and Counseling
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Sub-Division
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Student Retention
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Salary Range
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Classification Range $3,505 - $5,508 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,505 - $4,005 per month)
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Appointment Type
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Ongoing
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Time Base
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Full Time
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Work Schedule
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Monday – Friday, 8:00 AM – 5:00 PM
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About CSUF
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Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
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Job Summary
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It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The Student Health and Counseling Center strives to support students in achieving their academic, professional, and personal goals. Maintaining an optimal level of wellness is crucial for living a higher quality life and reaching your highest potential. We are seeking an exceptional individual to join our team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general direction of the Associate Director for Health Services and leadership of the Assistant Director, Sexual Violence Prevention & Advocacy Services (SVPAS), the Administrative Support Coordinator-I (ASC-I) provides clerical and administrative support for approximately four full-time and four part-time SVPAS staff. Provides customer relations and front desk support for students, faculty, and staff interacting with SVPAS, and acts as the first point of contact for SVPAS via email, phone, or walk-ins. Supports the Campus Confidential Advocates with scheduling participants, and coordinates on/off campus partner meetings and collaborations for department staff as needed. Maintains the confidential administrative records of the Campus Confidential Advocates, oversees the scheduling of Advocates to ensure equitable distribution, and is the primary point of contact for campus partners including Title IX, UPD, Basic Needs, Student Affairs, Housing, etc. Supports the Violence Prevention Educator on the development and growth of the Peer Educator Program including the Advocacy Ambassador and Liaison Program. Supports processes to hire, train and supervise student staff, interns, and volunteers. Supports collaborations with campus partners and student organizations to ensure awareness of, and access to, SVPAS. Provides logistical support for departmental events and program planning. Represents SVPAS and Cal State Fullerton at on-campus and community coalitions and workgroups that address and prevent sexual or interpersonal violence. Other duties as assigned.
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Essential Qualifications
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High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
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Preferred Qualifications
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Knowledge of campus and community resources for domestic violence, dating violence, sexual assault, and stalking. Understanding of sexual violence as a cultural and social problem. Understanding and analysis of the impacts of intersectional systems of oppression on victim/survivor’s experience of trauma, prevention efforts, and responding to instances of sexual violence. Participation in allyship trainings or willingness to participate in on-campus ally trainings after hiring.
Experience supervising a team, preferably including students, interns, or volunteers. Prior experience working in victim advocacy, violence prevention, or sexual health area. Prior experience overseeing or collaborating with confidential campus advocacy services. Familiarity with anti-oppression and participatory pedagogies. Participation in allyship trainings or willingness to participate in on-campus ally trainings after hiring.
Knowledge and experience with social media (Instagram, Facebook, etc.), and creative design programs/software (Canva, Adobe Photoshop, etc.).
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License/Certifications
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To be completed within six months of employment:
California State Sexual Assault Crisis Intervention Training.
California State Domestic Violence Advocate Training.
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Special Working Conditions
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Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
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Additional Information
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California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected]
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Hiring Preference
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On-Campus CSUEU Employees
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