Human Resources Generalist I – for Community Health and Family Medicine (CHFM)( 531095)

Human Resources Generalist I

The University of Florida, College of Medicine, Department of Community Health and Family Medicine (CHFM) currently seeks a passionate Human Resources Generalist I. Seeks a meticulous and organized individual to join our team, focusing on Hiring and Personnel Responsibilities at CHFM. In this pivotal role, you will oversee the end-to-end hiring process for all paid employees, ensuring seamless coordination from offer letters to notarization. From executing background checks to managing College of Medicine onboarding, your duties extend to processing credentialing appointments and supporting HR Manager directives, such as assisting with Family Medicine Resident onboarding. Additionally, you will manage general personnel transactions, including FTE changes, salary adjustments, and terminations. Your proactive approach will drive process enhancements, contributing to the efficiency of our Human Resources department. If you are detail-oriented and thrive in a dynamic environment, we invite you to apply and become an integral part of our team.

Hiring and Personnel Responsibilities:

• Process hires for all paid employees of CHFM, including issuing letters of offer, collecting paperwork, coordinating Health Clearances, scheduling Notarization of paperwork, and managing all aspects of the hiring process.
• Conduct background checks and verify education and experience.
• Handle College of Medicine onboarding and offboarding.
• Coordinate Benefits presentations with College of Medicine (COM) Benefits Specialists.
• Arrange staff Orientation schedules, including setting up calendar appointments and scheduling Zoom meetings.
• Manage Credentialing appointments, reappointments, and Medical Staff requirements for all clinical appointments.
• Assist with onboarding Family Medicine Residents as directed by the HR Manager.
• Independently work to streamline hiring, onboarding, and related materials processes.

Serve as a backup or assist with the following tasks:

• Assist the HR Manager with the annual training license renewal process for Family Medicine Residents.
• Aid the HR Manager in processing new, renewal, and continuation tasks for foreign national Residents.

Managing all hiring and personnel responsibilities requires staying up-to-date on processes, policies, system changes and upgrades, best practices, and departmental and College of Medicine practices.

General Personnel Transactions:

• Process FTE changes as necessary, including communicating with employees, leadership, and benefits throughout.
• Handle salary changes, including Special Pay Increases (SPI) for extra duties, equity adjustments, temporary extra duties, etc.
• Manage other personnel changes, such as departmental assignments and supervisor changes.
• Manage terminations and retirements, including communication with COM.

Managing all personnel transactions requires staying abreast of processes, policies, and system changes and staying up-to-date on best practices and departmental and College of Medicine practices.

HR Administrative duties:

This position performs various routine administrative tasks in all areas of human resources. Tasks include but are not limited to:

• Managing the department’s electronic personnel shadow files as hires, changes, and terminations occur.
• Assisting with planning the department’s annual events, such as Administrative Retreats, farewells & retirement events.
• Handling miscellaneous tasks as needed, such as ordering lunches, flowers, and supplies for the Human Resources area.

Other administrative, personnel, and payroll duties will be assigned, including regular cross-training with HR team members to ensure a full-service Human Resources department that serves the department’s leadership team and all CHFM employees.

All tasks and duties require regular communication with the Human Resources Manager, including scheduled meetings to discuss progress and task statuses.

The schedule for this position could be adjusted to accommodate the candidate's needs. The typical schedule is Monday through Friday, from 8:00 a.m. to 5:00 p.m., with occasional early meetings starting at 7:00 a.m. Additionally, after-hours work may be required for special events two to three times yearly. After six months of employment, there is potential for one day of remote work per week.

About Gainesville, Florida:

Gainesville (http://cityofgainesville.org ) is home to Florida's largest and oldest university and serves as one of the state's centers of education, medicine, cultural events, and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for preserving historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida within a few hours of major cities such as Orlando, Jacksonville, and Tampa. We are central to the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for year-round outdoor activities. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands, the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL, please go to The Guide to Greater Gainesville . Explore Gainesville in 60 seconds .

The starting salary range is $21.90 - $24.30 per hour, commensurate with experience.

Benefits:

• Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Additionally, voluntary insurance options are available, including vision, dental, long-term disability, and more.
• Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF employees can access a generous paid leave plan, a sick leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.
• See more information on benefits here: https://benefits.hr.ufl.edu/
• As a state organization, you might be eligible for the Public Service Loan Forgiveness (PSLF) program. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more information

A bachelor’s degree in an appropriate area of specialization or an equivalent combination of education and experience. In other words: your education and work experience should total at least four years.

• Minimum of two years of prior Human Resources experience
• Knowledge of University of Florida policies and procedures for Personnel and Payroll
• Strong verbal and written communication skills
• Effective management of multiple responsibilities
• Proven ability to prioritize tasks and meet deadlines, with flexibility to adjust as needed
• Capability to work both independently and collaboratively within a team
• Adaptability to evolving environments and adherence to changing policies and procedures
• Demonstrated analytical thinking for decision-making
• Skill in adjusting communication style based on audience
• Ability to be an organized self-starter
• Comfortable leading professional meetings with Faculty
• Ability to manage multiple priorities simultaneously while adhering to deadlines

At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives!

The University of Florida College of Medicine is committed to diversity, inclusion, and health equity through the efforts of actively finding, developing, and including the best talent to support our vision of being “a premier institution focused on promoting health and alleviating human suffering through exceptional education, discovery, innovation and patient-centered health care of the highest quality.

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

• In order for your application for this position to be considered complete, you must upload a resume and a cover letter
• Be able to transport yourself to work, meetings, and training as needed
• Must have reliable transportation and be able to transport himself/herself to work, meetings, and training as needed
• Be available to attend occasional 7:00 am meetings
• This position consists of predominately computer work, so must be able to sit for extended periods of time

• If you are a Florida resident claiming veteran's preference, please upload a copy of your DD-214 with your application for consideration.

The application must be submitted by 11:55 p.m. (ET) of the posting end date.