24-103: Research Support Coordinator

Colorado State University, United States

Updated: 5 days ago
Location: Fort Collins, COLORADO
Deadline: 31 Mar 2024

Posting Details
Posting Detail Information


Working Title 24-103: Research Support Coordinator
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202400394AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib I
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $55,000 - $65,000 commensurate with experience and qualifications.
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date 04/29/2024
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 03/31/2024
Description of Work Unit
The Cooperative Institute for Research in the Atmosphere (CIRA) at Colorado State University (CSU) is a multi-million dollar research organization located on CSU’s Foothills Campus in Fort Collins, Colorado. CIRA is a cooperative institute (CI) that is also a research department within CSU’s College of Engineering, in partnership with the Department of Atmospheric Science. Its vision is to conduct interdisciplinary research in the atmospheric sciences by entraining skills beyond the meteorological disciplines, exploiting advances in engineering and computer science, facilitating transitional activity between pure and applied research, leveraging both national and international resources and partnerships, and assisting the National Oceanic and Atmospheric Administration (NOAA), CSU, the State of Colorado, and the Nation through the application of our research to areas of societal benefit. Expanding on this Vision, our Mission is to serve as a nexus for multi-disciplinary cooperation among CI and NOAA research scientists, University faculty, staff and students in the context of NOAA-specified research theme areas in satellite applications for weather/climate forecasting. Important bridging elements of the CI include the communication of research findings to the international scientific community, transition of applications and capabilities to NOAA operational users, education and training programs for operational user proficiency, outreach programs to K-12 education and the general public for environmental literacy, and understanding and quantifying the societal impacts of NOAA research.
Position Summary
The Cooperative Institute for Research in the Atmosphere (CIRA) at Colorado State University (CSU) seeks to hire a full-time administrative professional to work on the CSU Foothills Campus, located 5 miles Northwest of the CSU main campus. The individual in this position will report to the Tropical Cyclone Team Lead and provide support to several Team Leads. Specifically, the individual in this position will utilize their strong organizational, communication and customer service skills and manage multiple priorities and provide administrative support to the day-to-day operations of multiple research groups at CIRA. They will also provide general project management support to the groups as needed and support departmental communications. This position is fully on-site, however after a 3-month probationary period the department will consider telework 1 day per week and require a signed teleworking agreement. Under the Fair Labor Standards Act (FLSA) this position is non-exempt and requires work hours to be recorded via online time clock.
Required Job Qualifications
Note: Please address required job qualifications in your cover letter. A cover letter that fails to address the required qualifications of this position may not be further considered after review by the search committee.
  • Bachelor’s degree plus 2 years of full-time professional administrative experience, or 5 years of professional administrative experience in lieu of degree;
  • experience and well-developed knowledge and skill using MS Office suite (Word, Excel, Power Point, etc.);
  • experience and well-developed knowledge using Google Suite products (shared drives, sheets, docs, calendar, etc.);
  • experience using electronic/virtual meeting software (e.g. GoToMeeting, MS Teams, Google Meet, etc.);
  • experience managing time and meeting critical deadlines;
  • ability to assess and prioritize incoming requests and tasks for urgency and process accordingly to match deadlines and critical needs, in a detailed approach;
  • must have a commitment to diversity and inclusion and a demonstrated ability to work and communicate with a diverse range of people;
  • must be a self-starter, able to work both independently and collaboratively with associated teams.
Preferred Job Qualifications
Note: Please highlight preferred job qualifications in your cover letter. A cover letter that fails to highlight preferred qualifications may not be further considered after review by the search committee.
  • experience working within natural science fields;
  • research project experience within a university or funded research environment;
  • experience working with proposals and research projects to track equipment, travel, and/or staffing;
  • experience working with science communication, reporting, and/or public outreach;
  • experience maintaining website pages;
  • experience taking minutes at group meetings, including knowledge of various minutes formats;
  • experience supporting conferences and/or meetings by setting up and arranging meeting spaces;
  • experience using CSU financial, travel, and/or other computing systems such as Kuali Financial Systems and Travel and Expense Management.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Research Support
Duty/Responsibility
  • Assist research proposal preparation including required forms, required formatting, etc.;
  • Track and record publications, including conferences, symposiums, books, etc.;
  • Assist creation and design of graphics for use in publications, presentations, etc.;
  • Coordinate internal manuscript reviews by identifying reviewers, creating internal deadlines and consolidating reviews for submission to co-authors;
  • Manage and update CIRA research group and project websites to include staffing changes, publications, project milestones and achievements, etc.;
  • Track travel dollars, equipment purchases, staffing, etc. by account number and project;
  • Complete training, obtain University Purchasing Card, and manage research group purchases using appropriate policies;
  • Take minutes at group or project meetings and share and archive meeting minutes accordingly;
  • Manage and maintain research group shared drives, ensuring intuitive organization of files and folders;
  • Format, edit, and/or compose professional correspondence and research reports using programs in MS Office Suite (Word, Excel, PowerPoint);
  • Assist Team Leads to plan staffing for the fiscal year, utilizing proposed staffing numbers and project timelines;
  • Interpret and apply principles, rules, regulations, policies, precedence, or other guidelines specific to assigned research project(s) and sponsors and resolve problems, answer questions, and provide information and advice on technical or administrative project issues.
Percentage Of Time 75
Job Duty Category Administrative Support
Duty/Responsibility
  • Provide back-up travel and purchasing support for employees and guests using KFS;
  • Assist meeting and conference set-up by arranging meeting space/furniture, maintaining conference room calendars, running errands, etc.;
  • Plan and execute monthly CIRA Seminar Series talks by coordinating research staff speakers and providing support for in-person or hybrid presentations;
  • Create and update documents and spreadsheets, collaborating as appropriate with other department staff or units, including travel/purchasing, human resources and Information Technology (IT);
  • Collect and consolidate RAMMB weekly report contributions for distribution and archiving;
  • Schedule and manage the weekly weather briefings given by research staff;
  • Serve as a Biz-Hub co-coordinator and provide back-up clerical support to university and on-site federal staff as needed;
  • Maintain and update research staff CVs and C&P’s as needed.
Percentage Of Time 25

Application Details


Special Instructions to Applicants
Applications will be accepted until the position is filled; however, to ensure full consideration applications should be submitted by 11:59 PM MT on March 31, 2024.
Applications must be submitted via online portal. We will not accept materials sent via email or other mode. NOTE: In your cover letter, please specifically address the required and preferred qualifications of this position. A cover letter that fails to address the qualifications of this position may not be further considered after review by the search committee. Likewise, an online application with a generic cover letter or missing a cover letter, and/or an application that does not include current/correct reference contact information may not be further considered after review by the search committee. Please list only professional references who have worked or collaborated with you within the last 3 years.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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