19090100 - EG-MATERIALS SCIENCE

Administrative Support AST I

Position resides in the Department of Materials Science and Engineering (MSE) in the College of Engineering. This position is one with a high level of responsibility requiring an individual who can manage many tasks, interact with individuals across campus and represent the office inside and outside at the University. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail and take ownership of their responsibilities. They will assist in the daily management and administrative functions of the department, ensuring a smooth and efficient handling of the day-to-day activities. This position will report directly to the Administrative Support Assistant III and will aid in the daily administrative management of the Department on behalf of the Chair, Associate Chair and Nuclear Program Director.

Front Office Support – Maintain a professional environment that reflects positively on the Department and with an appropriate level of discretion. Manage all front office clerical and reception tasks such as greet visitors, answer multiple phone lines, maintain room calendars, purchase supplies and make copies.
Administrative Support – Serve as the assistant for the Nuclear Engineering Program. Scheduling meetings, taking minutes, writing correspondences, assisting with and providing support with events that may include travel. Assist Administrative Support Assistant III in gathering information for MSE and NE program reviews and Advisory Board meetings.
Departmental Support – Assist the Administrative Support Assistant III in maintaining Department administrative files in a confidential manner. Aid the Marketing and Communications Specialist with the Department’s external communications for departmental events and support the events committee as needed.
Research Administrative Support – Work with Associate Chair(s) and Nuclear Program Director to manage their research space and time including coordinating meetings with students, ordering supplies, obtaining vendor quotes, tracking P-card transaction related to research and more.
Miscellaneous Tasks – Miscellaneous tasks will be assigned to assist the Administrative Assistant III, Chair, Associate Chair(s), Nuclear Program Director, faculty and staff in meeting the needs of their position and or the Department. To begin this will include cross training to fill in for the Administrative Support Assistant III. Other duties will be assigned based on the qualifications of the individual.

$18.00 - $20.00 per hour; commensurate with qualifications and experience

High school diploma or equivalent and one year of relevant experience.

SKILLS
    - Experience with Microsoft Office products (Outlook, Excel, Word, Teams, PowerPoint, etc.)
    - Understanding of or ability to rapidly adopt productivity tools (Zoom, Slack, MailChimp, DocuSign, etc.)
    - Customer service skills
    - Business office skills
    - Organizational skills

ABILITIES
    - Ability to thrive in a fast-paced environment
    - Ability to prioritize multiple tasks in order to meet competing deadlines
    - Ability to plan, organize and coordinate work assignments from multiple colleagues
    - Ability to work independently and make decisions in a quick and decisive manner
    - Ability to communicate effectively in person, virtually, over the phone and in writing
    - Ability to be detailed, accurate and confidential with work assignments
    - Ability to maintain effective relationships with colleagues, faculty and students
    - Ability to work with people of varying backgrounds

In order to be considered for this position, applicants must upload a cover letter and resume with application.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page  for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.