Updated: 4 months ago
Location: Gainesville, FLORIDA
Job Type: FullTime
Deadline: 11 May 2017

Classification Title:

Fiscal Assistant II

Job Description:

Accounts Payable/Receivable: Serves as the primary point of contact for myUF Market & myUF Payment Solutions (MPS), including, purchasers, vendors and University staff, faculty and students. Assists shoppers with Market account setup and approves market shopping carts. Assists individuals requesting Purchase Orders (PO) with UF directives and procedures, acquiring all requisite documentation, confirming budget availability, allocability and compliance for requisition entry/PO creation. Submit PO change order requests. Submit vendor invoices with all requisite forms and backup, process vendor invoices for payment, and receive assets in MPS. Submit wire transfer forms for vendors requiring payment by wire. Work with new vendors to have them added to the vendor system.

P-Card: Serves as the primary point of contact for PCard questions, problems, compliance and applications. Monitors department PCard activity and notify PCard holders of delinquent charges. Serves as Primary approver and backup reconciler working with Administrative Assistant and Fiscal Assistant to balance verifier/approver role. Corrects voucher errors for PCard charges with appropriate supporting documentation and updates cardholder departmental cover sheets. Provides training information and application assistance for new cardholder requests.

Travel: Processes foreign travel Travel Authorizations (TA) and Expense Reports (ER) and serves as backup to the fiscal assistant for travel point-of-contact (POC) and domestic TA and ER entry. Responsible for the online travel TA/ER system working with the IT department.

Other fiscal processes: Responsible for E2Es, cash expense refunds, student society ledgers, materials supply fee purchases, and wireless allowances. Receive, record and process checks for UF Foundation gifts.  Serves as department processor for Human Subject Payments. Backup for employee reimbursement requests. Coordinates new faculty relocation requests. Maintains flex code sheet and issues new flex codes for special funds. Facilitates end-of-fiscal year closeout.

Expense review and reconciliation: Reviews departmental bills including, phone bills, postage, physical plant, etc. for compliance and appropriate chartfield. Performs final review of all monthly reconciliation reports before submitting reports to Associate Director for Administrative Services for final approval.

Other duties as assigned.
Advertised Salary:

$15.00 - $20.00/hr. - Commensurate with qualifications and experience

Minimum Requirements:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred Qualifications:

Ability to work independently and make unsupervised decisions.

Knowledge of University, College and Departmental policies and procedures.

Ability to communicate effectively in writing and verbally.

Ability to plan, organize and coordinate activities relating to operation of the department.
Special Instructions to Applicants:

In order to be considered for this position, applicants must upload cover letter and résumé with application.

If you are claiming veteran's preference, please upload a copy of your DD-214, along with any other appropriate documentation to support your claim, with your application for consideration.


This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No


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