16120100 - LS-CHEMISTRY-GENERAL

Accountant I

The Department of Chemistry is seeking an Accountant I. This position is primarily responsible for various accounting functions related to the Department of Chemistry’s cash-based accounts, including state-appropriated funds, auxiliaries, centers, IDC, Foundation, miscellaneous, and startup funding. Duties and responsibilities include, but are not limited to:

Procurement

• Processes requisitions through the myUF Marketplace.
• Utilizes a UF Purchasing Card (PCard) to order supplies, etc. that are not in the marketplace.
• Verifies and approves PCards for other members of the department.
• Reviews each purchase for accuracy and adherence to UF policy.
• Maintains personal contact with Finance and Accounting, Procurement, outside suppliers, and other UF departments regarding payments, orders, change notices, shipping errors, and shortages.
• Acts as a liaison between the department faculty, CLAS, and Procurement in processing requisitions for major equipment.
• Pay invoices or close POs in the marketplace as needed.

Reconciliation and transaction review

• Reconciles and reviews cash based accounts each month.
• Utilizes Enterprise Analytics to download transactions into the Excel review file for various accounts, ensuring the balances match the delivered monthly reports in Enterprise Analytics.
• Tracks and categorizes expenditures by flex codes and/or UFID in the Excel review files.
• Utilizes myUFL to check account balances and research transactions.
• Completes journal entries (E2E) to correct any mistakes in transactions, either expenses on the wrong chartfield, account code errors, etc. May occasionally complete journal entries (ONL) to transfer funds.
• Assists Accounting Manager with researching and responding to internal and external audits.

Departmental Auxiliary Support

• Utilizes the spreadsheet journal upload to process a journal entry (E2R) for the Stockroom Billing each month. Additionally, completes billing for other shops and auxiliaries as needed, including the Machine Shop.
• Update the Stockroom grant list bi-weekly.
• Assists the accounting manager with completing the stockroom auxiliary rate review and verifying that the rates charged to grants are consistent with university policies.

Material & Supply Fees/ Equipment Use Fees

• Responsible for maintaining the Material & Supply Fees and Equipment Use Fees that are charged to students enrolled in Chemistry classes and labs. The fees must be reviewed for accuracy and recertified through PeopleSoft each semester. Incumbent works with faculty and lab members to update the equipment and supplies lists required to successfully run Chemistry labs. These lists form the basis of the M&S and EUF fees.
• Compiles and analyzes historical, anticipated revenue, and expense data for revenue and expense projections related to student fees.
• Completes Zeno billing regularly to charge printing expenses to student fee accounts.

Various Duties

• Department Security Administrator (DSA) maintains the security roles for the department and processes requests for additional/revised roles.
• Assists employees in obtaining PCards and cancellation of PCards when employees leave.
• Runs the PCard aging report every Monday and distributes to departmental staff for compliance with approval of PCards within 15 days.
• Completes the Centers and Institutes reports yearly, summarizing the expenditures of Chemistry’s centers, utilizing monthly delivered reports from Enterprise Analytics.
• Processes scholarships by completing a journal entry to transfer funds to the scholarship chartfield and then submitting the scholarship in myUFL.
• Processes all household and lab moves for newly hired Faculty. Enters purchase orders for moving companies and submits reimbursements to Payroll and Tax services for processing expenses paid for directly by the Faculty in association with their move.
• Assists Accounting Manager with the Annual Endowment Report Fund Impact Questionnaires submitted yearly online to the Foundation.
• Additional duties as assigned by the Accounting Manager.

As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university’s core curriculum. We are home to the humanities, the social and behavioral sciences, and the physical, natural, and mathematical sciences.

 Nearly every UF undergraduate takes at least one class in our college. However, educating tomorrow’s leaders is not the only task occupying our over 800 faculty.

 Whether discovering new galaxies, serving on presidential task forces, or writing award-winning books, they have achieved international acclaim for their contributions to society. The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.

UF is the state’s oldest, largest, and most comprehensive land grant university with an enrollment of over 50,000 students and was ranked 6th in the country among public universities (US News and World Report 2023 rankings) and 1st among public institutions in the Wall Street Journal 2023 survey. UF is located in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from the Gulf of Mexico, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF’s large college sports programs, museums, and performing arts center support a range of activities and cultural events for residents to enjoy. Alachua County schools are highly rated and offer a variety of programs, including magnet schools and an international baccalaureate program. Learn more about what Gainesville has to offer at Visit Gainesville

The salary range is $19.50 - $23.00 per hour, commensurate with qualifications and experience. 

Benefits:

The University of Florida offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 10 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for the GatorPerks discount program , which provides big savings at various business and retailers!

A bachelor’s degree in an appropriate area of specialization.

Proficiency with the myUFL (PeopleSoft) system highly desired.

Competent user of Microsoft Office Suite with demonstrated advanced Excel skills highly preferred, including the creation of pivot tables.

Experience with Enterprise Analytics (or formerly Enterprise Reporting) a plus.

Particularly attentive to accuracy and attention to detail.

Coursework in accounting is desirable.

Excellent aptitude for math and good written and verbal communication skills are needed.

Demonstrated ability to interact with people of varying educations and backgrounds preferred.

In order to be considered, you must upload your cover letter, resume, and the names and contact information of at least three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page   for more specific information.