Timetabling Officer

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Department: Estates Management & Development
Location: York
Salary: £28,759 to £32,332 per annum
Closing Date: Thursday 04 April 2024 at midnight
Interview Date: Thursday 25 April 2024
Reference: 032-24

Full time permanent 

Location: York 

Salary: £28,759 to £32,332 per annum

Situated in the heart of the historic city of York, and with the recent addition of our London Campus, York St John University has a long and proud tradition as a distinguished higher education provider.  

Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging. 

 York St John University has provided outstanding higher education in the heart of York since 1841, and its founding mission is to improve access to education for people from all walks of life. The University is home to almost 10,000 students from over 100 countries studying courses across the sciences, arts, humanities, education, and business.

The team

The Timetabling Team, based within the Directorate of Estate Management and Development, is responsible for the delivery of annual, personal timetables for staff and students, at both our York and London campuses. The Team are also responsible for upholding the Timetabling Policy, reporting key management data and delivering a room-booking service for staff and students.

 The role

The Timetabling Team are now seeking a dynamic individual, with a can-do attitude, to join us as a Timetabling Officer. This full-time role is pivotal in collaborating with colleagues within the Team and from various departments, to ensure the delivery of exceptional timetabling services to both staff and students.

Reporting to the Timetabling Manager, you will be responsible for your own areas, whilst covering for other members of the Team in their absence. The post holder will actively participate in the process of reflection and continuous improvement to enhance processes and services.

The successful candidate will be joining the University at an exciting time, as we implement service developments to further improve the student experience.

 Key skills and experience

The successful candidate will ideally have previous experience in timetabling within a higher education institutions. They will have effective communication and interpersonal skills with a strong emphasis on teamwork. The post holder will manage and organise their workload efficiently, meeting critical deadlines and collaborating closely with colleagues across the University. The Timetabling Officer will be flexible and adapt to changing work environments and workload peaks. They will also have experience of maintaining high standards of data quality and accuracy, utlising strong IT skills. The successful candidate will demonstrate problem-solving skills and effective communication to provide excellent service to all stakeholders.

Additional Information

For informal enquiries regarding this role please contact Stephanie Gant: [email protected]

Unfortunately this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.

If you require a reasonable adjustment in order to apply for this position please contact [email protected].  Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point  in the process please do not hesitate to contact us.

We offer a range of family friendly and inclusive policies and facilities to support staff from different backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements. 

Please note that CVs are not accepted in place of the application form.

Our benefits package

We offer a wide range of employee benefits including - 

- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period

- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)

- Pension scheme

- Health Cash Plan after six months service

- Employee Assistance Programme

- Paid leave for Armed Forces Reservists

- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software

- Relocation expenses package for certain roles

- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs

Further information about life at YSJ

Read more about our culture, inclusive community, working arrangements and benefits for York St John employees here.  

The latest news, views and stories from our staff and students can be found here.  

We are committed to managing and reducing our environmental impact and to promoting sustainable development wherever we can, read more here.

Closing Date - Thursday 04 April 2024 at midnight

Provisional Interview Date - Thursday 25 April 2024