Team Assistant (Directorate)

Location :  Cardiff

Please quote reference :  19100

Permanent, 37 hours per week

Closing Date :  3 February, 2022 - 12:00

Change your career, change lives

The Open University is the UK’s largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education.

The role

This is a really exciting time to be joining The Open University in Wales. Student and staff numbers at the Open University in Wales have doubled over the last 3 years and the work of the Senior Advisory and Leadership Team is expanding. As such, we are seeking a highly motivated and professional individual to work closely with the Executive Assistant to provide key administrative support to the Senior Team.

You’ll provide proactive and professional administrative support for our projects, activities and events and demonstrate excellent interpersonal skills and a can-do attitude.

Skills and experience

• Do you have experience of working in an administration-based role?
• Do you have excellent time management skills and high attention to detail?
• Do you have a sound understanding and commitment to equal opportunities and diversity?
• Can you be flexible and calm, prioritising key tasks all while assisting multiple team members across different teams?

What you get in return

We have a strong commitment to providing training and development in and beyond your current role.  This includes thorough induction into the organisation and regular reviews of your training and development needs.

We also offer a great range of benefits that support our employees and their families for the long term.  Benefits include an attractive pension scheme and 30 days holiday per annum for support staff, plus Bank Holidays and Christmas closure days although this role may require some flexibility to service the needs of the business. 

How to apply

To apply, send a completed application form to [email protected] . The job reference number will need to be included in your email title and your application form should clearly address how you meet the essential and desirable criteria listed in the job description.

The application form and job-related information are available from the links located on the OU jobs webpage. 

Please note: If you have not heard from us within two weeks of the application closing date, please assume that on this occasion you have not been selected for interview.  However, we thank you for your interest and encourage you to apply for future career opportunities.

**As we practice social distancing at this time, please note that we will be conducting the interviews for this position via Skype. As a temporary measure, we are requiring people to work from home, until such time as government restrictions and advice change and allow them to work from the stated location of the role.
Further information and guidance on participating in Skype interviews is available to shortlisted candidates by request.

The Open University in Wales reserves the right to close the vacancy before the closing date when we deem we have sufficient applications. We would therefore encourage you to submit your applications early. We promote diversity in employment and welcome applications from all sections of the community.

An application form and job related information are available from the links located below.  Hard copies and access details for disabled applicants are available from the Recruitment Co-ordinator on 02920 26 27 16 or by emailing [email protected] , quoting the reference 19100.

We promote diversity in employment and welcome applications from all sections of the community

Equal Opportunity is University policy

Job related information : 

Location :  Cardiff

Please quote reference :  19100

Parhaol & Llawn Amser

Closing Date :  3 February, 2022 - 12:00

Newid eich gyrfa, newid bywydau

Y Brifysgol Agored yw prifysgol fwyaf y DU, ac mae'n arweinydd llwyddiannus mewn addysg ran-amser hyblyg, gan gyfuno cenhadaeth i ehangu mynediad at addysg uwch â rhagoriaeth ym maes ymchwil, gan drawsnewid bywydau drwy addysg.

Y rôl

Mae'n gyfnod cyffrous iawn i ymuno â'r Brifysgol Agored yng Nghymru. Mae niferoedd y myfyrwyr a'r staff yn Y Brifysgol Agored yng Nghymru wedi dyblu dros y 3 blynedd diwethaf ac mae gwaith yr Uwch-dîm Cynghori ac Arwain yn ehangu. Yn hynny o beth, rydym yn chwilio am unigolyn uchel ei gymhelliant a phroffesiynol i weithio’n agos gyda’r Cynorthwyydd Gweithredol i ddarparu cymorth gweinyddol allweddol i’r Uwch-dîm.

Byddwch yn darparu cymorth gweinyddol rhagweithiol a phroffesiynol i’n prosiectau, gweithgareddau a digwyddiadau ac yn dangos sgiliau rhyngbersonol gwych ac agwedd gallu gwneud.

Sgiliau a phrofiad

• A oes gennych brofiad o weithio mewn rôl weinyddol?
• A oes gennych sgiliau rheoli amser gwych ac yn rhoi sylw mawr i fanylion?
• A oes gennych ddealltwriaeth gadarn o gyfle cyfartal ac amrywiaeth ac ymrwymiad iddynt?
• Allwch chi fod yn hyblyg ac yn bwyllog, gan flaenoriaethu tasgau allweddol wrth gynorthwyo aelodau tîm amryfal mewn timau gwahanol?

Yr hyn a gewch yn ôl

Mae gennym ymrwymiad cadarn i ddarparu hyfforddiant a chyfleoedd datblygu fel rhan o'ch rôl bresennol a thu hwnt. Mae hyn yn cynnwys proses sefydlu drylwyr yn y sefydliad ac adolygiadau rheolaidd o'ch anghenion hyfforddiant a datblygu.

Rydym hefyd yn cynnig amrywiaeth wych o fuddiannau sy'n cefnogi ein cyflogeion a'u teuluoedd yn yr hirdymor.  Mae'r buddiannau'n cynnwys cynllun pensiwn deniadol a 30 diwrnod o wyliau bob blwyddyn i staff cymorth, yn ogystal â Gwyliau Banc a diwrnodau dros y Nadolig pan fydd y swyddfa ar gau. Fodd bynnag, mae'n bosibl y bydd y rôl hon yn gofyn am ychydig o hyblygrwydd er mwyn gwasanaethu anghenion y busnes.

Sut i wneud cais

Er mwyn gwneud cais, anfonwch ffurflen gais wedi'i chwblhau i [email protected] . Bydd angen i chi gynnwys rhif cyfeirnod y swydd yn nheitl eich e-bost, a dylai eich ffurflen gais nodi'n glir sut rydych yn bodloni'r meini prawf hanfodol a dymunol sydd wedi'u cynnwys yn y disgrifiad swydd.

Mae'r ffurflen gais a gwybodaeth am y swydd ar gael o'r dolenni sydd i'w gweld ar dudalen we swyddi'r Brifysgol Agored.

Noder: Os na fyddwch wedi clywed gennym o fewn pythefnos i'r dyddiad cau ar gyfer gwneud cais, dylech gymryd yn ganiataol nad ydych wedi cael eich dewis ar gyfer cyfweliad ar yr achlysur hwn. Fodd bynnag, rydym yn ddiolchgar i chi am ddangos diddordeb ac yn eich annog i wneud cais am gyfleoedd gyrfaoedd yn y dyfodol. 

**Wrth i ni gadw pellter cymdeithasol ar hyn o bryd, nodwch y byddwn yn cynnal cyfweliadau ar gyfer y swydd hon drwy Skype. Fel mesur dros dro, mae'n ofynnol i bobl weithio gartref ar hyn o bryd nes y bydd cyfyngiadau a chyngor y llywodraeth yn newid ac yn caniatáu iddynt weithio o'r lleoliad a nodwyd ar gyfer y rôl.
Bydd rhagor o wybodaeth a chanllawiau ar gymryd rhan mewn cyfweliadau Skype ar gael ar gais i'r ymgeiswyr sy'n cyrraedd y rhestr fer.

Mae Y Brifysgol Agored yng Nghymru yn cadw’r hawl i gau’r swydd wag cyn y dyddiad cau pan fyddwn yn ystyried bod gennym ddigon o geisiadau. Felly, rydym yn eich annog i gyflwyno’ch ceisiadau’n gynnar. Rydym yn hyrwyddo amrywiaeth mewn cyflogaeth ac yn croesawu ceisiadau gan bob rhan o'r gymuned.

An application form and job related information are available from the links located below.  Hard copies and access details for disabled applicants are available from the Recruitment Co-ordinator on 02920 26 27 16 or by emailing [email protected] , quoting the reference 19100

We promote diversity in employment and welcome applications from all sections of the community

Equal Opportunity is University policy

Job related information :