Summer School Programmes Assistant

Updated: about 1 month ago
Location: Oxford, ENGLAND
Deadline: 10 Jan 2020

The Department of Economics is looking for an individual with excellent organisational skills to join us as a Summer Schools Programme Assistant in January 2020.

This varied and interesting new role reports to the Head of Summer School Operations (HSSO). The postholder will be a key player in assisting with the organisation of the Department’s main summer school programme – Oxford University Business Economics Programme (OUBEP) - and other schools/training programmes throughout the year. Flexibility to work out-of-hours during OUBEP in the last two weeks in July is essential.

You will be responsible for coordinating meetings, which will require liaising with both internal and external stakeholders, preparing and circulating documents for meetings, minute taking and managing travel and other booking arrangements for all the programmes, its staff and delegates. This requires liaising with the finance team to progress travel claims and other expenditure.

The role also encompasses a broad range of administrative tasks to support the effective running of the administrative staff as assigned by the HSSO. You will be a first point of contact for general queries in the Department dealing with enquiries from staff, visitors and students, and escalating where appropriate. This is an outstanding opportunity to gain invaluable experience in other departmental support functions.

To be successful in this post you will have previous experience as an administrator in a customer-facing role. You will be educated to at least A level standard and can demonstrate ability to work flexibly and independently in a fast moving environment. You will have excellent verbal and written communication skills with strong attention to detail. Strong IT skills in Microsoft Office packages are essential. Experience of working in a University and in finance administration would be advantageous.

Join us and be part of a diverse international community with access to great array of cultural benefits in the beautiful city of Oxford.

This post is full-time and fixed-term initially for 3 years.

The closing date for applications is 12.00 noon on Friday 10 January 2020. It is expected that interviews will take place on Tuesday 21 January 2020.


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