Stores Manager

Updated: 9 months ago
Location: Glasgow, SCOTLAND
Job Type: FullTime
Deadline: The position may have been removed or expired!

Job Purpose

The post holder will manage all aspects of the School of Chemistry Store, including but not limited to, ordering, goods received, counter service, gas cylinder stocks. The post holder will be responsible for the management of all waste and other materials in line with the University’s sustainability and waste management policies.

Main Duties and Responsibilities

1 Ensure an efficient stores service to the School, managing a team and maintaining adequate staffing levels to ensure the highest customer service. Allocate staff resources and implement staff training.
2 Analyse and interpret the consumables requirements of the School to ensure an efficient service.
Manage solvent and chemical storage areas ensuring safety of staff/students, ensure stock limits are adhered to and relevant safety legislative requirements (eg Fire Safety) are met.
3 Order goods and services, being expert in the University Agresso system. Manage the receipt of goods, working closely with the Financial Hub. Offer advice on purchasing policy/procurement to customers and where appropriate liaise with suppliers/Finance Office, procurement.
4 Manage School waste and ensure safe disposal of chemicals, WEEE, batteries and any other material identified by University policies and waste disposal legislation.
5 Maintain records of all waste transit notes, uplifts and SEPA records for the appropriate length of time. Advise all members of the School on University waste reduction policy. Ensure waste storage areas are appropriate to the material being housed eg chemical compatibilities. Undertake waste audit process in conjunction with SEPS.
6 Manage the School gas cylinder database and be responsible for ordering, delivery and return of cylinders. Manual handling of cylinders and maintenance of secure cylinder storage area.
7 Lead annual stock taking exercise, ensuring that all stock items are recorded and discrepancies investigated. Undertake regular investigatory inventories, ensuring that due diligence is applied at all times.
8 Identify and participate in continuing professional development

Knowledge, Qualifications, Skills and Experience

A1 Either the ability to demonstrate the competencies required to undertake the duties associated of this post having acquired the necessary knowledge and skills in a similar OR Scottish Credit and Qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 43 Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Extensive knowledge of Purchasing/Stock Control/Accounting software.
A3 Extensive knowledge of procurement policy.
A4 n depth H&S knowledge relating to chemical storage/spills etc.
A5 Extensive manual Handling & risk assessment awareness.
A6 Experience of supervising staff.
B1 Accredited waste training.
B2 Knowledge of relevant HM Revenue & Customs legislation/licensing.
C1 Excellent customer care skills/client relationship management skills.
C2 Excellent written and verbal communication skills.
C3 Excellent numeracy/literacy.
C4 Excellent IT skills including Microsoft Office
C5 Excellent attention to detail and accuracy with financial information.
C6 Able to manage/develop/motivate a small team.
C7 Excellent organisational skills
C8 Proven ability to use own initiative & judgement to resolve issues independently.
C9 Ability to negotiate with suppliers/reps on behalf of the School.
C10 Appropriate Health & Safety skills relevant to the role.
D1 Ability to analyse ordering trends to maintain adequate stock levels.
D2 Ability to negotiate with suppliers/reps on behalf of the School.
D3 Able to prioritise workload, forward plan in relation to stock control and a fluid customer base.
E1 Proven experience of working in, or supervising a stores or warehouse environment
E2 Experience of Health & Safety, risk assessment and COSHH legislation
F1 Supervision of staff
F2 Experience of on-line ordering systems
F3 Experience of stock control software

Job Features

Provide a comprehensive stores/waste management service to the School of Chemistry/ College/wider University as required.
Primarily serving over 20 research groups, 3 large teaching laboratories and numerous service units.
Responsible for annual spend of over £110K.
Responsible for the safety of 5 solvent/bonded/chemical waste stores and cylinder store.
Planning & Organising
Independently plan and organise the work of the team, ensuring deadlines are met.
Continuously monitor and maintain stock levels, up to weeks in advance.
Ensure all orders/ goods received are dealt with in a timely manner.
Organise and execute annual stock take.
Ensure waste uplifts are planned in an effective timely manner, ensuring efficient use of resources and maintaining appropriate safe storage.
Decision Making
Prioritise resources and levels of stock.
Advise on appropriate levels of service and required space for efficient service.
Decide on waste uplifts and stock deliveries.
Decide on stock items, subject to procurement and School requirements.
Decide and advise on safety aspect of waste management
Internal/External Relationships
First point of contact for all stores/waste enquiries for the following:-
PIs/budget holders.
PG students.
Technical staff.
Financial Hub staff.
External suppliers and delivery teams.
University Purchasing staff.
SEPS and legislative bodies eg SEPA, HM Revenue & Customs.
Problem Solving
Resolve day to day operational issues.
Balance competing needs in goods in/out, deliveries, record keeping and counter service.
Deal with all enquiries from both internal and external sources in an efficient manner.
Adopt a pro-active approach to complex matters, thus reducing potential issues arising.

Standard Terms & Conditions

Salary will be on the Operational Grade, level 5, £21,585 - £25,728 per annum.

This position has funding for up to 12 months in the first instance. 
New entrants to the University will be required to serve a probationary period of 6 months.
The successful candidate will be eligible to join the National Employment Savings Trust (NEST) Pension Scheme.
Vacancy reference: 019008; Closing date: 24 September 2017
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.
We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity
The University of Glasgow, charity number SC004401.
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