Senior Invigilator - Exams

Job Purpose

As a Senior Invigilator you will support Exam Invigilators to work as a team to deliver University of Glasgow examinations. You will lead the coordination and facilitation of core examination processes and policies, as well as carrying out the standard duties of an invigilator. Furthermore, you will be a key point of contact between invigilator teams and the Registry Exams Team (or other University teams where required).

Main Duties and Responsibilities

Post holder duties include, but are not limited to the following:

1.Act as a single point of contact for:

• Invigilators in venue
• Escalating any relevant issues or concerns to the Exams Team

2.Allocating tasks in large venues as appropriate, co-ordinating invigilation teams to ensure all areas of exam administration are carried out effectively

3.Ensure consistency of exam procedures and processes

4.Ensure university regulations and Registry instructions are observed

5.Any other duties as required by the Exams Team

Carry out standard invigilator duties. A reminder of invigilator duties is below:

6.Assist facilities staff to distribute exam materials

7.Assist students entering exam venues, direct them to seats, advise they are under exam conditions and read out exam announcements

8.Actively monitor and patrol venues ranging from 1 student to 650+ students, during shifts of 2 - 7 hours

9.Deal effectively and efficiently with issues during examinations relating to; students, exam documentation, venues etc.

10.Escort students from venues during exams as required (toilet breaks, illness etc.) ensuring students are supervised while outside the venue

11.Identify and deal with suspected breaches of university regulations, confiscate prohibited material and accurately complete incident reports

12.Collect, and tally examination material at the end of each exam, ensuring paperwork is readied for collection

13.Maintain the integrity of all exam documentation, storing confidential documents (e.g., disability information), securely and out of sight

14.Manage the departure of students from venues after exams, ensuring they leave in an orderly and quiet manner

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post gained through working in a similar role. A2 A confident, professional approach to work, with an emphasis on; flexibility, reliability, and attention to detail

A3 Knowledge of University of Glasgow exams processes and policies 

A4 An understanding of the key issues involved in exam invigilation A5 Awareness of disability requirements and people who require additional support

Skills

Essential

C1 Excellent communication skills (verbal and written), including the ability to communicate effectively with a wide range of students and colleagues and the ability to deliver announcements to a whole venue.

C2 Friendly, helpful, and approachable and delivers a sympathetic and supportive approach when working with colleagues and advising students. Ability to lead by example.

C3 Proactive and positive approach in preventing, addressing and escalating in-venue issues.

C4 Confidence and good judgement on when to escalate issues.

C5 Good IT skills; specifically; Microsoft Office packages, Outlook and accessing online systems

C6 Ability to use initiative, reacting calmly to unexpected or stressful situations, and escalating issues as necessary

C7 Ability to demonstrate excellent observational skills and to remain focussed for long periods while patrolling large exam venues for 1-3 hours C8 Ability to follow regulations, work effectively within defined procedures and to strict timeframes

C9 Ability to demonstrate organisational skills

Experience

Essential

E1 Experience of invigilating exams (written or digital) and/or experience of working in an educational environment

E2 Experience of working with familiarity with own work priorities and those of colleagues.

E3 Experience motivating others and leading by example

E4 Experience writing and collating information as part of reporting

Desirable

F1 Administrative experience

Terms and Conditions

Salary will be Grade 3, £21,900 - £22,681 per annum, pro-rated to the number of hours assigned to, and worked by, you.

This post is part-time and open ended, You are guaranteed a minimum of 100 hours per year (Jan-Dec). Shifts will be for a minimum of 1 hour per week but the average shift will be between 2-7 hours.

Invigilators must be fully available for work during all exam diets: December (approx.11 days), April/May (approx. 25 days) and August (approx. 15 days).

Dates for this academic year are available on the Registry webpage: https://www.gla.ac.uk/myglasgow/registry/staff/exams/dates/

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.