Research Group Assistant

About the role

We are seeking to appoint an enthusiastic and well-organised PA/EA to join us in the role of Research Group Assistant on a fixed-term (6 months), full-time basis. Although this post is based at the Mathematical Institute, the department will consider applications to work remotely during part of your week.

As Research Group Assistant, you will provide PA and administrative support to our Geometry, Logic, Mathematical Physics and Topology Research Groups. You can find out more about our areas of research here;  

https://www.maths.ox.ac.uk/research

.

You will deliver diary management, complex travel arrangements, support with expenses, and deal appropriately with varied and complex queries, sometimes of a highly confidential nature, on behalf of the Heads and other members of the research groups, including academics, research staff and students.

You will have a proven ability to develop good working relationships with a variety of people both within and outside the University. We will expect you to work with minimum supervision, and to use your initiative to prioritise competing demands effectively, particularly when senior academic staff are away.

You will also support colleagues across the Research Group Assistant team, assisting during busy periods, greeting visitors, or providing cover during periods of absence.

About you

We are looking for candidates who have a proven ability to develop good working relationships with a wide variety of people, alongside first-rate organisation and prioritisation skills. You will have experience of diary management, including making complex travel arrangements, and a good understanding of general administrative practices and procedures.

You will be able to work independently to manage demanding and varied workload, prioritising your time and work effectively. You will have the ability to draft correspondence minutes and reports; excellent IT skills; and experience of financial administration.

We proudly hold a departmental Athena SWAN Silver Award and an institutional Race Equality Charter Bronze Award, which guide our progress towards advancing racial and gender equality. As part of our strategic aim to improve staff equality and diversity, we would particularly welcome applications from BME candidates, who are currently under-represented in positions of this type within the department.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

•             An excellent contributory pension scheme

•             38 days annual leave

•             A comprehensive range of childcare services

•             Family leave schemes

•             Cycle loan scheme

•             Discounted bus travel and Season Ticket travel loans

•             Membership to a variety of social and sports clubs

This role also offers the opportunity for hybrid working, and the team are open to discussing a working pattern that works for you.

Application Process

If you would like to discuss the role and the department in more detail, please contact Ali Goodall, Head of Faculty Services & HR, via email:

[email protected]

. Informal enquiries regarding the application process should be directed to the Recruitment Coordinator (email:  

[email protected]

), quoting vacancy reference 171786.

Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application.

Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the links below.

Only applications received before 12:00 noon UK time on Monday 15th of April 2024 can be considered.