School Liaison Officer/Data Collector

Updated: 10 months ago
Location: Glasgow, SCOTLAND
Job Type: PartTime
Deadline: 31 May 2018

Job Purpose

To coordinate activity and manage data associated with a Stepped Wedge Feasibility Trial of an innovative app called SafeSpot that aims to promote mental health and wellbeing in children and young adults in schools, including data collection in schools and liaison with key school staff. The postholder will also assist a more senior research assistant and the PI with analysis, publication and presentation of relevant data.

Main Duties and Responsibilities

1. Responsible for the administrative support of the Safespot research project including applying knowledge of appropriate standard operating procedures and working practices to ensure the validity of the research trial.  To collect, manage and analyse data, and share in other aspects the administration of the research project.
2. To support and collaborate with colleagues in the project team and liaise with all relevant stakeholders (Schools, Community clinical teams, Families, Children etc). Responsible for the development and maintenance of trial databases to enable confidential research data to be recorded, extracted and collated.
3. Responsible for the provision of effective systems to track and manage project documentation ensuring appropriate quality controls are in place, including archiving and retrieval systems for confidential records. 

4. To collaborate with members of the project team to monitor the progress of the project and to develop project outcomes, provide reports on project operating systems, project documentation and data extraction as required
5. Be first point of contact for enquiries from within and outside the University ensuring enquires are dealt with efficiently, either personally or by redirecting as appropriate. Take responsibility for communication of any clinical concerns about children or families to a clinician in the team in line with established guidelines.
6. Monitor and control research budget including research expense claim process, and liaise with PI regarding correction action as required.

7.   Provide comprehensive administrative support to the study PI, including organisation of meetings, taking minutes, progressing correspondence, email, and other tasks as required. 

8.   Maintain knowledge of University processes and regulations including Health & Safety, Diversity, Equal Opportunities, Finance and Human Resources.

9. To contribute to the writing of research papers by provision of the necessary administrative support to the PI.

10. Undertake any other reasonable duties as delegated by the line manager

Knowledge, Qualifications, Skills and Experience

A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate)
A2 Knowledge and use of SPSS package.
B1 Undergraduate degree in psychology or related subject.
B1 Some experience gained in a research environment.
B3 Knowledge of Good Clinical Practice Guidelines.

C1.  Ability to prioritise workload and to work to deadlines.
C2.  Excellent planning and organisational skills.
C3.  Excellent interpersonal and communication skills to deal with research staff, schools and families.
C4.  Ability to analyse and resolve problems.
C5.  Ability to work both independently using own initiative and as part of a team and be flexible according to the varying phases of the research trial.
C6.  Ability to handle confidential information, both written and verbal.
C7.  High degree of computer literacy, in particular Word, Excel and SPSS.
C8.  Proficient keyboard and audio typing skills
D1 Well refined skills in engaging and interacting with children in a research, teaching, professional care or clinical context.
D2 Experience of working in multidisciplinary teams.
D3 Full driving licence with access to own transport.
E1  Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. 
E2 Experience working within a multidisciplinary team.
E3 Experience of working as an active team member and contributing to the overall effectiveness of the team.
E4 Previous exposure to working with children and families.
F1: Experience of working in clinical/research trial environment.
F2: Experience of University administration/finance processes.

Job Features

Planning and Organising
Reacting to duties assigned by Principal Investigator.
Organise materials for research, e.g., information sheets, consent forms, questionnaires.
Effective organisation to manage time and prioritise research.
Establishing work timetables to achieve short and long term goals for completion of various stages of the project.
Decision Making
Responsible for prioritising and planning own workload.
Purchases of technical materials (in conjunction with line manager and research colleagues).
Decisions about database management.
Respond to enquiries and be able to make appropriate decisions.
Prioritise emails and calls in PI’s absence.
Draft correspondence for approval of PI.
Decisions about management of project deadlines (in conjunction with line manager and research colleagues).
Internal/External Relationships
Promote good relationships with internal and external colleagues on a daily basis.
Regularly liaise with PI regarding workload and research progress.
Communicate with University Research Assistant(s) to discuss shared workload and agree action, where appropriate.
Liaise with University departments
External bodies (including schools) to maintain cooperation at all levels.
Problem Solving
Assisting with problems relating to IT equipment and software.
Assisting with problems to do with project progress.
Act as first point of contact for enquiries generated by email and phone.
Use initiative and judgement to identify issues to be taken forward and by whom.
Design spreadsheets and databases to present information in clearest format.

Othe Institute Infomation
The Athena SWAN Charter recognises commitment to advancing gender equality in science, technology, engineering, maths and medicine (STEMM) employment in academia. The Institute of Health and Wellbeing has achieved a Silver Award. Further information at  
The Institute of Health & Wellbeing supports the principle of flexible working and undertakes that all requests will be considered seriously.
The University of Glasgow is committed to promoting equality in all its activities and aims to provide a work, learning, research and teaching environment free from discrimination and unfair treatment.

Standard Terms & Conditions

Salary will be on the Management, Professional and Administrative Grade, level 5, £21,585 - £25,728 per annum.
This post is full time, with funding available until 31 May 2018.
New entrants to the University will be required to serve a probationary period of 6 months.
The successful candidate will be eligible to join the National Employment Savings Trust (NEST) Pension Scheme.
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.
We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity
The University of Glasgow, charity number SC004401.
Vacancy reference; 018852, closing date 17 September 2017.

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