Research Centres Co-ordinator (75074-0122)

Vacancy Type/Job category
Management & Professional
Department
History
Salary
£22,847 - £26,341 per annum, pro rata
Location
University of Warwick, Coventry
Vacancy Overview
The Warwick University History Department is one of the largest history departments in the UK, with teaching and research notable for its disciplinary range and geographical scope. The Department has a significant budget of £10 million in teaching and research income. The Department is comprised of 52 academic staff, 12 postdoctoral staff, 11 support staff, ~900 undergraduate students, and ~100 postgraduate students. The Department has a strong international reputation and high rankings in university guides and surveys, and was ranked first in the UK in the last Research Excellence Framework (REF) for the proportion of world-leading research activity (4*) in the Department. The Department is committed to maintaining and promoting equality, diversity and inclusion amongst its staff and student community.
The Department of History seeks to appoint a pro-active and dynamic Research Centre Co-ordinator to provide high level and effective administrative support to the Directors of two Research Centres: the Centre for History of Medicine (CHM) and the European History Research Centre (EHRC) and the Department Co-ordinator (Finance/Research). In particular, the role holder will support events and activities organised through the Research Centres, including events organisation, web maintenance, producing publicity materials, booking of catering, accommodation, and travel, monitoring research grant budgets and the operating budgets of the two Research Centres, raising purchase orders, processing invoices, and dealing with expense claims.
The post is offered on a permanent 0.65 FTE basis (23.7 hours per week), and it is hoped that the successful candidate can work four or five days a week and we are happy to be flexible for the right candidate. Training and induction will be provided.
Expected interview date: Middle to late February 2022. Interviews are likely to take place remotely via Microsoft TEAMS.
Informal enquiries are welcome and should be addressed to the Department Co-ordinator (Finance/Research), Mrs Nyasha Dandara, [email protected].
Job Description
JOB PURPOSE
To assist with the events and activities of two research centres, the Centre for History of Medicine (CHM) and the European History Research Centre (EHRC), including events management, producing publicity material, budget monitoring, processing of invoices and expense claims. This includes direct support to the Department Co-ordinator (Finance/Research) and the two Directors of the research centres.
DUTIES & RESPONSIBILITIES
1. To co-ordinate the research activities of two of the Department’s research centres: the Centre for History of Medicine (CHM) and the European History Research Centre Research (EHRC); including communication with staff and external funding bodies, web maintenance, event organisation, and production of publicity material.
2. To provide financial management and monitoring of the research projects associated with the two research centres, both internally and externally funded, and of the operating budgets of the centres.
3. To advise on whether expenditure is permitted by the funder and/or the University; raising sales and purchase orders; processing invoices and expenses claims; preparation and submission of timesheets for part-time and fixed-term staff; and consultation with centre directors and principal investigators to ensure deadlines are met and budgets are used appropriately.
4. To coordinate and provide general support for centre events, including conferences, public lectures, research seminar series, and reading groups.
5. To liaise with guests and visitors of the research centres and the Department, particularly in relation to travel and accommodation arrangements and expense claims.
6. To support the postgraduate and postdoctoral communities associated with the centres, providing the resources and environment to assist in their integration and inclusion within the centres, the Department, and the wider Arts Faculty.
7. To provide other ad hoc departmental support as required by the Departmental Co-ordinator (Finance/Research), the Department Administrator, or the Head of Department.
The duties and responsibilities outlined are not intended to be an exhaustive list but rather to provide guidance on the main aspects of the post. The post-holder will be required to be flexible in his or her duties.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1
General education to A-Level standard or equivalent experience. (a)
Essential Criteria 2
Relevant experience of working in an office environment ideally within the HE sector. (a, c)
Essential Criteria 3
Excellent IT skills, including MS Office, and the ability to learn new software packages. (a, b, c)
Essential Criteria 4
Good working knowledge of financial processes, procedures, and ability to administer financial budgets. (a, b, c)
Essential Criteria 5
Excellent verbal and written communication skills; including website content management. (a, c)
Essential Criteria 6
Excellent interpersonal skills, including the ability to build relationships, respect confidentiality and an ability to deal with staff and students in a sensitive, professional manner. (a, b, c)
Essential Criteria 7
Strong organisational and planning skills, and the ability to use initiative and to work quickly and accurately under pressure to cope with competing priorities. (a, c)
Essential Criteria 8
Ability to work independently and as a member of a team. (a, c)
Essential Criteria 9
Competence in using SiteBuilder, or another website content management system. (a, c)
Desirable Criteria 1
A first degree or equivalent experience. (a)
Desirable Criteria 2
Familiarity with SAP, or another financial management system. (a, c)
Further Particulars
For further information about the University of Warwick, please read our University Further Particulars .
For further information about the department, please visit the departmental website .
Right to work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
The University of Warwick provides an inclusive working and learning environment, recognising and respecting every individual’s differences. We welcome applications from individuals who identify with any of the protected characteristics defined by the Equality Act 2010.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants’ suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date
4 Feb 2022