To support the finance manager in day-to-day financial admin tasks including, invoicing, debt collection, purchases and queries
To provide administrative support.
Keeping the filing systems up to date including scanning and attaching files to the relevant places
Answering customers and colleague’s queries
Generate and raise invoices across the business
Generating sales credit notes
Updating various spreadsheets and keeping a record of relevant transactions
Reviewing the systems in place and ensuring all are kept up to date
Following up on outstanding debt
Assisting with the Debt Recovery Management systems
Taking over the phone card payments and processing these on the system
Helping to manage the VAT Returns
Processing and submitting invoices to accounts payable
Process routine documentation.
Reconcile any discrepancies and errors identified by conversing with colleagues and/or clients
Assist the finance manager in collecting data to produce financial reports
Provide typing of quotations and letters.
Liaise with members of the public, suppliers, businesses and customers.
To assist with the preparation and maintenance of statistical information, including performance indicators and the arrangement of learner and employer surveys, as may be required.
Operate corporate computer systems including the finance system as required.
To undertake any other duties appropriate to the post.
To attend staff meetings and training, including work towards the academic elements of the role, as required
To work in accordance with set policies and procedures.
To respect the confidential nature of the work and protect personal information in accordance with data protection regulations and policies in place.