Promotions and Events Facilitator

Student Enrichment Directorate

Grade 4: - £20,600 - £22,254 per annum
Open-Ended/Permanent - Full Time
Contracted Hours per Week: 35
Closing Date: 01-Jul-2022, 6:59:00 AM

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

The Department and role purpose:

The Student Enrichment Directorate is striving to play a pivotal role in developing, delivering and transformProing a Wider Student Experience that is as impactful as anything in the world. We remain steadfast in our core commitment to accelerating the growth of far-reaching and market-leading programmes across performance , participation  and community outreach and engagement,  whilst fostering a culture that safeguards academic excellence . We are guided by the belief that an investment in the Wider Student Experience is ultimately an investment in the quality of graduates that the University produces and are motivated by the opportunity to engage and inspire the next generation of talent. In doing so, we feel confident that we are making a positive contribution to the development of rounded, global citizens.

Sport

Durham University is one of Europe’s leading sport universities. In the autumn of 2019 the University completed the construction of a £32m Sports & Wellbeing Park, adding to a prior investment, on the same site, of £8m in 2012. We are proud to have the largest participation programme in the country ‘College Sport’ and our facility is the home to a number of local community clubs and groups.

The role

The individual will be responsible for the administration and co-ordination of all promotional activity relating to the Team Durham sporting programme. The role will assist with the management of sporting events and will pro-actively work to attract high profile events to the new Sport & Wellbeing Centre. There will be focus on the delivery of social media and web content in order to promote the work of the section whilst ensuring a consistent approach is used by all teams.

Core responsibilities:

• Provide a responsive and proactive support service to Team Durham and College Sport. 
• Focus on checking stakeholder requirements to ensure the delivery of excellence with the frontline stakeholder experience.
• Respond to service users answering and recording standard queries and bookings for activities and/or events.
• Contribute to the planning of an event management plan for the sports facility and to manage this in conjuction with Team Durham staff and clubs to ensure the smooth running and timeliness of service.
• Solve day-to-day routine problems and source background information within the role.
• Record data and information accurately and provide reports as required to team members and more experienced staff.
• Operate a single point of contact for promotional activity and event queries and process requests finding solutions or escalating queries where necessary.
• Flexible in approach to accommodate the needs of Team Durham sports clubs and the College Sport programme via the development of a volunteer intern programme. 
• Assist team members to organise, plan and prepare for events and promotional opportunities.
• Apply professional and regulatory procedures and processes and use of systems.
• Liaise and collaborate with staff in other areas of the organisation to ensure a seamless, smooth and efficient service.
• Resolve queries and requests for information and advice and escalate more specialist and complex queries or issues to more experienced team members.

Role responsibilities:

• Work with team members to ensure the timeliness and relevance of promotional activities and events by developing an annual plan.
• Apply recognised professional, commercial and/or organisational service level standards to enhance the student and spectator experience. 
• Provide guidance to sports clubs and staff with the use of and access to promotional opportunities.
• Liaise with internal and external stakeholders with the organisation, planning and delivery of promotional activities and events.
• Work with team members and others across the organisation to prepare for the delivery of activities and events.
• Record, collate, analyse, store and report data and information on the level and uptake of services and quality of experience.
• Compile, record, store and archive data and information to ensure the accuracy and safety of information.
• Provide service and support for networks, committees and meetings, to draft and distribute documents and communications in standard professional formats.
• Any other reasonable duties.

Specific role requirements 

There may be the requirement for working weekends and away from home.

Working Arrangements

At Durham we recognise that our staff and students are our greatest asset and we want to support the health and wellbeing of all.  Hybrid working supports this ethos and provides many benefits to our colleagues, including empowering people, where their role allows, to work in a manner which is more suitable for them, whilst encouraging our commitment to environmental sustainability.

Depending on the needs of the business and the job role, Durham University is piloting hybrid working for all Professional Services colleagues in the academic year 2021/2022, which may include the opportunity to work both on and off campus and to flex working hours.  If appointed to the post, your line-manager will discuss the specific arrangements with you.  Any hybrid arrangements are non-contractual and may change within the pilot and when the pilot ends.

Reward and Benefits

To support the delivery of the University's People Strategy to attract, retain and reward the very best, we offer a fantastic range of rewards and benefits  to our staff, including:

• 27 days annual leave, plus 4 customary days and 8 bank holidays (pro-rata for part time) and the option to purchase additional leave;
• Automatic enrolment into a pension scheme;
• Corporate and local discounts;
• Wellbeing resources and discounted health benefits;
• Health discounts on sports and activities at Maiden Castle Health and Activity Centre;
• Reward and Recognition Schemes;
• Personal and career development;
• And SO much more, with further information available here

Recruiting to this post

In order to be considered for interview, candidates must evidence each of the essential criteria required for the role in the person specification. In some cases, the recruiting panel may also consider the desirable criteria, so we recommend you evidence all criteria in your application.

Please note that some criteria will only be considered at interview stage.

How to apply

We prefer to receive applications online.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/  which provides information on the collation, storing and use of data.

Information if you have a disability

The University welcomes applications from disabled people. We are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, adjustments will be made to support people within their role.

If you are unable to complete your application via our recruitment system, please get in touch with us on [email protected] .

What you are required to submit:

Please ensure that you submit all documentation listed above or your application cannot proceed to the next stage.

Contact details

For further information regarding this post, please contact; Mark Brian - [email protected]

Contact information for technical difficulties when submitting your application

If you encounter technical difficulties when using the online application form, we prefer you send enquiries by email. Please send your name along with a brief description of the problem you’re experiencing to [email protected]

We will notify you on the status of your application at various points throughout the selection process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails.

At Durham University, our aim is to create an open and inclusive environment where everyone can reach their full potential and believe our staff should reflect the diversity of the global community in which we work.  We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities.

As a University we foster a collegiate community of extraordinary people aligned to the University’s values . Equality, Diversity, and Inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive, and in doing so, recruit the world’s best candidates from all backgrounds and identities. It’s important to us that all of our colleagues are aligned to both our values and commitment to EDI.

Person specification - skills, knowledge, qualifications and experience required

Essential Criteria:

Job Family: Community, Participation and Engagement Services

OUR CHARACTERISTICS: We are a globally outstanding centre of teaching and research excellence, a collegiate community of extraordinary people, in a unique and historic setting.

OUR VALUES: We are inspiring, challenging, innovative, responsible and enabling.

Durham University

Durham University is one of the world's top universities with strengths across the Arts and Humanities, Business, Sciences and Social Sciences. We are home to some of the most talented scholars and researchers from around the world who are tackling global issues and making a difference to people's lives.

The University sits in a beautiful historic city where it shares ownership of a UNESCO World Heritage Site with Durham Cathedral, the greatest Romanesque building in Western Europe. A collegiate University, Durham recruits outstanding students from across the world and offers an unmatched wider student experience.

Durham University seeks to promote and maintain an inclusive and supportive environment for work and study that assists all members of our University community to reach their full potential. Diversity brings strength and we welcome applications from across the international, national and regional communities that we work with and serve.

It is expected that all staff within the University:

• Contribute to our learning culture by engaging in mentoring, training and coaching.
• Positively contribute to fostering a collegial environment; as well as demonstrating commitment to equality, diversity and inclusion.
• Have due regard to Health and Safety requirements appropriate to grade and role.

Family key attributes

Roles in this family provide an excellent stakeholder experience for our diverse and supportive community.

Overall family purpose

• Provide excellent student support services, development and extra-curricular activities.
• Align and deliver programmes and activities to meet operational and strategic objectives to enhance the stakeholder experience.
• Respond to stakeholders at the point of service delivery, either in situ or remotely.
• Facilitate the development of excellent colleague and academic engagement.
• Provide a stakeholder focussed service designed to increase widening participation and diversity.
• Promote the Durham reputation by establishing and broadening national and international community links to enhance the cultural and economic viability of the City and region.
• Enhance the Durham wider student experience by developing extra-curricular activities.
• Contribute to and enhance active, inclusive and supportive communities of stakeholders.
• Work collaboratively and network across the University with staff in other families to ensure a smooth, timely and high-quality delivery of service.
• Engage with suppliers, consultants and specialist professionals to deliver programmes and activities to enhance the stakeholder experience.
• Engage and encourage outreach and participation with external professionals, schools, alumni and donors.
• Engage and network with both internal and external stakeholders to facilitate knowledge exchange and impact through local, national and international communities.

Link to key strategic plan

• An economically and environmentally sustainable approach to delivering stakeholder focussed services across the University;
• A world-class student, alumni and donor experience;
• Focussed on the needs of all users working together to deliver front-line services as part of the Wider Student Experience;
• Learn from and match best practice in the Wider Student Experience around the world;
• Opening up our world-class sporting facilities to local clubs and athletes;
• Support and facilitate activities as part of the Widening Student Experience at Durham;
• A stakeholder-focused orientation, offering satisfying careers to all staff;
• Ensure that an increasingly diverse workforce is treated equally, fairly and with respect, and that all staff are demonstrably valued and actively engaged.

DBS Requirement: Not Applicable.