Projects Planning Supervisor, (Administration and Facilities)

Updated: about 2 months ago
Job Type: FullTime
Deadline: 24 Feb 2023


Operational Responsibilities

  • Manage projects in Engineering design, installation, maintenance, operations and construction management.
  • Lead the development of project scope of work, budget and time line
  • Ensure design and construction teams are meeting the stated objectives of the project with respect to budget, scope and time line
  • Ensure all code compliance is obtained to support the project
  • Assist in setting goals and long term vision with Manager, Facilities Planning and Projects.
  • Assist with the selection of design teams, construction contractors and related consultants and suppliers for minor projects
  • Provide support for projects, building renovations and new facilities construction, which includes but is not limited to: plan, review, and check specifications, review of calculations and all support documentation, review of construction submittals, RFIs, and Change Orders.
  • Provide designs and oversee external contractors to ensure engineering standards are met for projects.
  • Develop and recommend facility reliability improvements through the application of engineering tools.
  • Mentor and train subordinate Project Coordinators to develop technical skills and proficiency
  • Develop new ideas and opportunities to more effectively manage department resources
  • Identify problem solving opportunities to enhance University project coordination and implementation
  • Develop best practices, Standard Operating Procedures (SOPs) and provides key input to (preventative) maintenance requirements.
  • Align Facilities Projects with goals, standards, surface operational strategies, best practices and ensure execution.
  • Carry out site inspection to detect any abnormalities / defects in projects includes preparation of reports on related matters.
  • Oversee maintenance contracts for systems to ensure that the maintenance work is carried out in accordance to the SLAs and KPIs
  • Ensure that project timelines are met, and Project process is followed
  • Review monthly reports of service providers and utilities accounts and takes appropriate actions.
  • Present condition survey reports to the line manager.
  • Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Perform any other tasks assigned by the Line Manager

Supervisory Responsibilities

  • Provide coaching, guidance and mentoring as required to enhance the internal capabilities of the team and ensure the achievement of established objectives and plans
  • Recommend appropriate training courses as per the pre-determined training needs, evaluate their effectiveness, and monitor their results
  • Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices
  • Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly
  • Follow-up on employees' administrative affairs such as vacations, leaves and other administrative and related affairs


Required Qualifications

A Bachelor’s Degree in Business Administration, Engineering or related field.

Required Experience

  • UAE Nationals: A minimum of 3-5 years of relevant experience
  • Expats: A minimum 7-9 years of relevant experience.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team ( ).

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Senior Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time

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