Project Coordinator

Job Purpose

To be the main point of contact and support for a number of Principal Investigators [academic research leads] across the College, working with other College Project Coordinators, College Research Support Office and University Services to ensure that effective communication takes place and a seamless research management support service is delivered.

Main Duties and Responsibilities

1. Provide pre- and post-award advice and support to Principal Investigators, as required, from the initial identification of the funding opportunity through to the closure of the project. This will include application development, costing, bid writing support where

appropriate, milestone planning and post-award reporting and financial management.

2. Liaise with College research development staff to identify and actively manage the pipeline of funding opportunities and with the University Services Research Support Office regarding funder terms and conditions and other specialist advice, e.g., for legal,

insurance and contractual matters.

3. Develop and maintain appropriate relationships with key funders and provide expert advice to prospective applicants.

4. Undertake risk and feasibility assessment of proposed funding applications to mitigate risk and optimise funding.

5. Coordinate, plan, prioritise and execute application, costing and submission activities [including bid writing support where applicable] for grants and contracts, resulting in robust applications for approval and timely submission to funders.

6. Progress application outcomes and process awards from funders, sourcing feedback from funders where available and updating systems accordingly. Maintain and ensure the integrity of all relevant project data on University systems.

7. Provide post award support, including that for ethics applications, project coordination, portfolio management [where appropriate], financial management and project change processes and control.

8. Support funder and other audits, ensuring adequate audit records are maintained and attend meetings with auditors, as required.

9. Provide management information and analyse data to inform both day to day decision making and also college research budgeting and strategy. Support the input to future College submissions to the Research Excellence Framework [REF].

10. Be actively involved in appropriate cross-college collaborative working to build networks, share best practice, develop web-based resources and provide training.

11. Work with Principal Investigators and other College teams to ensure that the College maintains an accurate and complete record of staff publications. Promote an understanding of Open Access and support the process for obtaining open access rights

for all possible publications.

12. In liaison with college HR and Principal Investigators, assist in the workforce planning across different bids and awards to maximise the efficient use of research teams and minimise staffing disruption.

Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 9, ]Ordinary Degree, Scottish Vocational Qualification level 4], or equivalent in a relevant discipline/business area with evidence of continued professional development in an area relevant to the role

Knowledge, Skills and Experience

Essential:

C1 Significant experience of relevant research administration or project management experience in a similar or related role

C2 An understanding of grant application processes including costing and funder guidelines

C3 Knowledge and understanding of interrogating and maintaining databases, processing, analysing and presenting data

C4 Knowledge and understanding of data integrity and its importance

C5 Knowledge of the regulatory framework which governs research in a particular College area

C6 Project management – both short-term deadline driven and longer-term involving multiple conflicting deadlines and coordination across multiple organisational units

C7  Excellent oral and written communication skills with the ability to communicate at all levels

C8  Experience of successfully overseeing the work of staff

C9  High level of influencing and negotiating skills

C10 Ability to network effectively

C11 Ability to exercise initiative and work independently but also as part of a team

C12  Ability to work flexibly and adapt to changing environments

C13  Ability to interpret complex guidelines and prepare reports and budgets in line with the requirements set out

C14  Ability to assess risks and financial implications

Terms and Conditions

Salary will be Grade 7, £39,347 - £44,263 per annum.

This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.