Project Archivist, Metadata Support

About the role

We are delighted to announce an exciting opportunity for a Project Archivist to join the Archives and Modern Manuscripts team at the Bodleian Libraries. 

This role will support metadata creation and management activities associated with cataloguing and digitisation of archives and manuscripts being undertaken at the Bodleian Libraries. You will be critical to ensuring that metadata generated meets the Bodleian Libraries’ metadata guidelines, optimising its potential for supporting discovery, use and management of collections.

You will achieve this through transforming metadata from unstructured forms into Bodleian-approved forms, supporting colleagues working on cataloguing collection materials, quality assurance in relation to relevant metadata, and taking responsibility for publication and updating of relevant metadata in internal systems and in our public-facing catalogue, Bodleian Archives & Manuscripts.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory basic Disclosure and Barring Service check due to work involving handling highly valuable items.

The role requires lifting, carrying and moving collection material and library records, by hand and using trolleys, kickstools and lifts.

This is a full-time, fixed-term post for 11 months, working 37.5 hours per week.   

About you

You will be educated to degree level or have equivalent experience 

Your communications skills will be strong, and you will be adept at communicating complex ideas in simple language. 

A high degree of technical literacy, with practical experience and advanced skills in working with metadata manipulation in various forms including spreadsheets and XM is also essential.

You will possess good time and project management skills 

Possession of a postgraduate qualification in archives administration, digital curation or similar is desirable 

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

•         An excellent contributory pension scheme

•         A comprehensive range of childcare services

•         Family leave schemes

•         Cycle loan scheme

•         Discounted bus travel and Season Ticket travel loans

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave 

How to apply

You will be required to upload your CV and a Supporting Statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. 

Matthew Neely, Senior Archivist, can be contacted with enquiries relating to the role ([email protected]). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ([email protected]).  

Only applications received online before 12:00 midday (GMT/BST) on Monday 26 February 2024 can be considered. Interviews are expected to take place on Monday 25 March 2024.