Postgraduate Research Coordinator

The Imperial jobs site will be temporarily unavailable from 16.00pm Friday 23rd February to 12.00pm Wednesday 28th February as we move to a new Job site platform. 
We will not be accepting applications or advertising vacancies during this period.
Applications started, not yet submitted by 16:00 23rd February will need to be started again on the new platform.
For further information and how to submit an application or set up job alerts again please visit our FAQs for new job site platform transition

Please note the URL (https://www.imperial.ac.uk/jobs/ ) will be the same.

The Postgraduate Research (PGR) Coordinator will be a key member of the NHLI Education Team and will coordinate PGR student management and administration across the Institute, delivering effective support at all stages of the PGR student life-cycle. The post holder will be the main point of contact for PGR activity together with the PGR administrator. You will lead and coordinate administration and logistical operations across the postgraduate research student lifecycle with a focus on programme admissions and administration, student support, and progression and assessment activities, ensuring compliance and developing best practice procedures in line with College and Institute. You will have line management responsibility for one administrator. You will work closely with the Director of PGR and Education Manager to support and maintain a high-quality research student experience.

• You have experience in a relevant administrative role or have worked at a senior level in student administration with an understanding of the higher education context. Experience of postgraduate research administration is highly desirable


• You have experience in line management or of leading individuals, teams or projects.


• You have an interest in Quality Assurance mechanisms and have excellent planning and organisation skills including the ability to prioritise tasks and manage workload.


• You can work independently and as part of a team using initiative to resolve unforeseen problems and experience of working under pressure and to tight deadlines.


• You have strong communication skills, both written and oral and the ability to deal with all levels of staff and students with tact and diplomacy.


• You enjoy dynamic administrative support and will be engaged with servicing research meetings and committees, lead tutor communications and have oversight of student staff liaison meetings for each programme.

The ideal candidate for this position is someone who:

• Has experience of postgraduate research administration .
• Has demonstrable experience of taking initiative to improve processes with wide impact
• Has experience leading teams and managing or supporting individuals effectively
• Has good knowledge and understanding of the priorities and challenges of an education department and the postgraduate research student life cycle
• Has excellent communication skills; is experienced in writing guidelines, policy or document development and also in communicating to a wide range of stakeholders.

This post is open-ended, full-time (35 hours per week) and will be based primarily at the Hammersmith Campus (East Acton).

Please complete an online application including personal statement to highlight why you are interested in this role and your relevant experience to date.

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview.

More information is available on the following web page: Work Location Categories (from 30 September 2023) | Administration and support services | Imperial College London