Postgraduate Co-ordinator (Maternity Cover) LMS 1693

View Vacancy -- Postgraduate Co-ordinator (Maternity Cover) LMS 1693
Open Date
12/10/2021, 16:00
Close Date
15/11/2021, 23:55
Research Institute  
MRC London Institute of Medical Science
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.  At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK.  You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
Research Institute / Unit Information  

The London Institute of Medical Sciences (LMS) is a Medical Research Council funded research institute at the Hammersmith Hospital campus (London W12) of Imperial College London, with around 400 biomedical researchers undertaking multidisciplinary and internationally-competitive science.

For more information, visit www.lms.mrc.ac.uk.

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org
Band  
MRC - 5
Location  
London
Salary  
£25,798 – 27,501 plus London allowances (£3,727 & £1,402) per annum
Contract Type  
Fixed Term
Job Type  
Administration & Management
Full Time / Part Time  
Full Time
Contract Length  
Minimum of 14 months, start date 11 Jan 2022
Job Description  

Duties and responsibilities

• The Postgraduate Training Co-ordinator works closely with the Director of Postgraduate Studies to manage and review all aspects of higher degree registration within the Institute
• Development and implementation of standard procedures to monitor performance and to promote good practice in research degrees, based on MRC and Imperial College policies and guidelines
• Administration of the LMS’s annual student recruitment programme including advertisement, receipt and acknowledgement of applications, taking up of references, organisation of interviews and administration of allocation
• Oversight of research student registration in conjunction with Imperial College Registry
• Registration of new students with RCUK Shared Services Centre, updating and monitoring students’ status and payroll to ensure accurate records are kept in Oracle
• Coordination of the annual October induction process for Postgraduate students, including presentations to the new students, updating of the Institute’s Postgraduate Guidelines, and administering the Lecture Series
• Maintaining a departmental student database and electronic student files
• Monitoring each student’s academic assessment milestones, including administration of the student seminar series and completion of English tests and Professional Skills Development courses
• Primary point of contact for all students with queries or concerns, including security cards, library access, HR, finance, travel, or academic requirements
• Producing reports and statistics on the postgraduate training programme for the bi-annual Imperial College review process, MRC Quinquennial review, annually for MRC Head Office on the Je-S reporting system, and as required by Finance, HR or the Director
• Administration of summer student exercise, including undergraduate student recruitment, allocation and payment. Arranging demonstrations, and final seminar day
• Management of the student job programme within the LMS with the laboratory equipment manager
• Act as Awards Officer for Disabled students with MRC funding, working closely with Imperial College Disability Advisory Services to support the students, including ordering materials and funding assessments and training

Person Specification  

Education / Qualifications / Training required (will be assessed from application form):

Essential:

• At least 2 “A”  Levels at grades A  to C or equivalent experience

Desirable:

• Educated to graduate level or equivalent

Knowledge and experience ( will be assessed from application form and at interview):

Essential:

• Experience of education administration
• Experience of working in a customer service environment, and of dealing successfully with internal and external stakeholders
• Experience of organising events and meetings
• Excellent verbal and written communication skills with a good command of the English language

Desirable:

• Experience in issue resolution
• Use of Oracle software
• Experience of contributing to team debate in order to help identify future opportunities and team development 

Personal skills/behaviours/qualities and competences (will be assessed at the interview):

 

Essential:

• Proven administration skills
• Proven high level customer service skills
• An ability to maintain accurate, detailed records with proper regard to confidentiality
• An ability to use initiative
• Proven ability as a flexible team member who can also work independently
• A good telephone manner and the ability to communicate with a wide range of people; ability to respond to queries in a friendly, positive and helpful manner
• An ability to work under pressure whilst maintaining a high degree of accuracy, working in an environment where there are constant interruptions
• A high degree of tact and diplomacy
• Good interpersonal and influencing skills
• Excellent organisational and time management skills, with the ability to plan, prioritise and organise resources effectively so that both short and long term targets are met
• Attentive to detail
• Good IT skills, including proficiency in all aspects of MS Office software  i.e. advanced Outlook,  Word (including mail merge and formatting), Excel, PowerPoint and Adobe Acrobat Professional
• Good numerical skills and the confidence to undertake financial duties
• Ability to use feedback in order to develop improvements to  administrative services
• Ability to manage own workload  and to work independently, as well as working in  a positive and enthusiastic manner as part of a team
• Ability to develop and encourage cross-functional working relationships
• Ability to learn through work

Desirable:

• Ability to support teams and to encourage inter-team working

Additional Personal Attributes:

• Enthusiastic and highly motivated
• Flexible and innovative approach to work
• Willingness to undertake any necessary training for the role

Further Information  
Please upload your CV, names and contacts of two referees along with a covering letter stating why you are applying for this role. Applications which do not provide a cover letter will not be considered. Please quote reference number LMS 1693
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.
We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.