Post Award Compliance Officer

University of Derby, United Kingdom

Updated: over 2 years ago
Location: Derby, ENGLAND
Job Type: FullTime
Deadline: 30 Aug 2021

Job details

Department

Innovation and Research


Responsible to

Senior Programme Manager (Compliance)


Location

Kedleston Road, Derby Campus


Salary

£23,300 to £25,530 per annum


Closing date

Monday 30 August 2021


Contract type

Fixed term contract until 31/03/2024


About the role

As a Post Award Compliance Officer, you will work in the University's Research and Knowledge Exchange Office, which supports and develops research activity across our university. You'll join the Post-Award Compliance Team, responsible for the post-award financial administration of externally funded projects and external reporting. You'll administer the grant funding claims process to ensure that grant claims are maximized and secured by robust audit trails. You'll also support institutional reporting activity, e.g. HESCIS.

To be successful in this role, you will have experience of working in an environment with complex rules and regulation, along with the ability to understand and interpret them. You'll also have significant experience of the financial administration of external funding. You'll need to possess strong organisational skills, with the ability to consistently manage and meet deadlines.


Principal accountabilities
  • Prepare fully evidenced quarterly claims for submission to funders (e.g. BEIS) and managing partners in line with the requirements of the Funding / Partnership Agreement and Contract regulations.
  • Monitor all financial transactions related to a portfolio of projects ensuring a clear audit and accountability trail, which ties back to activity.
  • Co-ordinate the completion and submission of timesheets from project staff based across multiple locations.
  • Ensure retention of auditable documentation through maintenance of both paper and electronic files relating to project spend, outcomes and claims.
  • Ensure all paper and electronic files are available in a timely manner, stored securely, archived centrally in accordance with external funders audit requirements, University audit requirements, data protection requirements and minimise risk to the Accountable Body.
  • Be responsible for the input and submission of BEIS claims for payment; ensure that claims information transmitted through other channels is secure/encrypted as appropriate.
  • Source payroll costing data on a monthly basis.
  • Produce month end accounting adjustments and commentary in line with the Finance Department accounting calendar.
  • Produce project forecasts and budgets for the University financial year including commentary.
  • Liaise with Business Accountants and Project Finance Admin staff to provide them with financial information for their projects.
  • Liaise with external project delivery partners to collate/supply necessary claim information.
  • Provide advice, guidance and training to externally funded project staff to ensure they are spending in line with budgets or forecasts and University/contract regulations.
  • Undertake other routine office procedures as required and handle internal and external enquiries and respond in a timely and professional manner.
  • Undertake project work as required to develop service levels and improve administrative functions that support the work of the URKEO.
  • Liaise with other University service departments e.g. Estates; Finance, ITS, Procurement, Marketing as required to support the work of the URKEO.

    • Person specification
    Essential Criteria
    Qualifications
    • A levels or equivalent qualification/level of experience
    • HND or equivalent qualification/level of experience
    • GCSE Maths and English at Grade C or above

    Experience
    • Experience of working in an environment with complex rules and regulation
    • Significant experience of the financial administration of external funding
    • Proven experience of managing a varied and demanding workload, including planning effectively, prioritising work and meeting deadlines for self and others
    • Experience in using finance IT systems; creating and using spreadsheets and databases, email and the internet in an administrative context
    • Experience of managing projects to meet specified deadlines

    Skills, knowledge and abilities
    • A high standard of literacy, numeracy and IT skills (Excel / Access / Pivot Tables)
    • Ability to consistently manage and meet deadlines
    • Ability to communicate clearly with internal and external customers and colleagues and maintain professional working relationships with staff at all levels
    • Ability to produce management information statistics in report or other form
    • Ability to use initiative and be proactive when dealing with a range of issues and problems
    • Ability to understand and interpret complex rules and regulations
    • Evidence of problem solving and coordinating administrative tasks
    • Evidence of working to procedures and of systems development

    Benefits

    As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

    Find out more about pay and benefitsFind out more about pay and benefits


    How to apply

    Applications for this position are now closed.


    Important information

    Please note, unfortunately due to the SOC level and salary associated with this post we would be unable to sponsor any applicants requiring a skilled worker visa. For further information, please visit the skilled worker visa page at gov.uk .

    If you wish to discuss your individual Visa arrangements in relation to this role, please contact us at [email protected] .


    Coronavirus

    Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

    Find out how we are ensuring the safety of our staff, students and communityFind out how we are ensuring the safety of our staff, students and community


    Further details

    Download Post Award Compliance Officer job descriptionDownload Post Award Compliance Officer job description

    We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.


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