Personal Assistant

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Faculty of Business, Law and Social Sciences
Location:  Curzon Building
Salary:  £27,001 to £29,349 per annum
Permanent
Posted On:  Monday 26 July 2021
Closing Date:  Sunday 08 August 2021
Interview Date:  Friday 20 August 2021
Reference:  072021-315

The Faculty of Business, Law and Social Sciences are currently recruiting for a PA to provide a professional, pro-active and confidential support to the Faculty Executive Team.

The role is based at our City Centre Campus located in Birmingham.

The successful candidate will work as part of a PA Team that is managed by an Executive Personal Assistant who each provide full support to 2 or 3 Associate Deans, Heads of School and Directors.

In this role, you will be responsible for:

• Maintaining a comprehensive and dynamic diary of appointments.
• Maintaining a comprehensive system of files and records, including security and confidential information and update records as required.
• Prioritising, co-ordinating and arranging meetings on behalf of the Executive, including the distribution of papers and agendas, minuting meetings and taking forward any points of action.
• Acting as gate keeper and first point of contact
• Maintaining records of work, issues pending and work in progress, and to prioritise work to meet both internal and external deadlines.
• Prioritising, initiating and responding to internal and external enquiries.
• Purchasing items and services both by Purchase Order and Purchase Card, reconciliation of purchases and budget management.
• Maintaining the highest levels of security and confidentiality, and ensure the integrity of all data, systems and networks with which the post holder is involved.

Essential requirements of the role:

• Degree or equivalent experience which demonstrates comparable skills and ability
• Previous experience as a PA in a team-based environment
• Strong organisational skills to multi-task, with an ability to prioritise an often conflicting workload
• Excellent communication skills
• Excellent problem solving and decision making skills                           
• High level of literacy and numeracy
• Excellent IT skills
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Ability to draft a high standard of written correspondence on own initiative
• Experience of working with confidential material and diary management
• Experience of arranging/ facilitating meetings and associated activities
• Experience of minute writing
• Experience of involvement in setting up, reviewing and maintaining paper and IT based filing and information systems

Desirable requirements of the role:

• Experience of working in a HE environment

Birmingham City University has the drive and ambition to be a leading seat of teaching and research excellence. We are passionate about providing our learners with a transformational journey, enabled by an exceptional and supportive academic community.

With around 26,900 students from 100 countries, Birmingham City University is a large and diverse learning community. We put students at the heart of everything we do, giving them the best opportunities for future success. The University has an enviable reputation for providing quality, student-focused education in a professional and friendly environment. Our superb courses, state-of-the-art facilities, first-rate academics, and focus on practical skills and professional relevance all support our graduates’ future employability.

We're investing £340 million in our estate, including a major expansion of our City Centre Campus at Eastside, providing students with an enviable range of facilities

Our staff and student community is defined by our core values, which outline who we are as a University and how we will work with each other. Our core values are Excellence, People focused, Partnership working and Fairness and integrity.

Further details:

The University is committed to internationalism and diversity and welcomes applications from all countries, faiths and backgrounds.

It is each individual successful applicants responsibility to ensure that they have permission to work in the UK. Some applicants may require sponsorship from the University and a visa from UKVI to take up the role if successful. More information on this can be found here: https://www.gov.uk/check-uk-visa

Some roles are not capable of sponsorship because they do not meet the UKVI criteria relating to skill and salary level. If you are unsure as to whether you would require sponsorship if successful, or whether the role is capable of sponsorship, please contact us: [email protected]

Please note on occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. If this does happen, we will contact all candidates via email who have started but not yet completed their application, giving 48 hours’ notice.  We would therefore advise that you submit your completed application as soon as possible.

At Birmingham City University we are proud to be an equal opportunities employer.  All staff are expected to understand and enact the University’s commitment to ensuring equality, diversity and inclusion in our employment practice and in all that we do . This commitment is enshrined in our Core Values and is detailed in our Equality, Diversity and Inclusion in Employment Policy. The University values and celebrates the diversity of our staff and students; we welcome people from the many  different backgrounds and life experiences that reflect the students and the citizens we serve.  We are committed to equality of opportunity for all staff and actively encourage unique contributions, in particular from under-represented groups in respect of age, disability, sex, gender or gender identity, ethnicity, race, religion or belief, sexual orientation or transgender status

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