Personal Assistant and Project Assistant

Are you someone who is organised, details driven, enjoys working with people and thrives on variety? We have a great opportunity to join our PA and Professional Services Team in the Department of Materials based within the Mathematical, Physical and Life Sciences Division at the University of Oxford. 

The Division and Department is a truly inspirational and fascinating environment to work in. The Department is one of nine within the Mathematical, Physical and Life Sciences Division, and one of world’s leading materials teaching and research institutions. Our facilities and those of the wider University present a wonderful backdrop for the right person to contribute to wider society and develop their skills and career.

You’ll become a key team member, working as part of a motivated Professional Services Team with the opportunity to build your skills and career within the Department and Division. This is a varied role, where you will be responsible for supporting key administrative activities and senior academic staff directly. This is inclusive but not limited to diary management, servicing meetings, setting up meeting rooms and providing research grant support. The post currently supports a number of professors and the administration of the David Cockayne Centre for Electron Microscopy.

We are looking for an organised, enthusiastic individual with a genuine interest in administration. 

You will be familiar with working independently and as part of a wider team. You’ll be confident in dealing with staff queries, have a hands-on approach and be willing to support the wider Professional Services Teams when required. Training will be in place to support you and help you develop in the role. 

In addition to salary, you will receive a generous annual leave entitlement, discounts to University Sports facilities, family-friendly benefits and excellent development opportunities.

If you are enthusiastic, keen to join the University and are motivated to support the academic ambitions of the Department, we would be delighted to hear from you.

For an informal discussion about the role, please contact Fernanda Haswell-Martin, Head of Administration and Finance [email protected]  

The University is committed to providing an inclusive environment that offers equal opportunities for all.  We place great value on diversity and are seeking to increase the diversity within our community.  Therefore, we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.

How to Apply

All applications must be made online using the Oxford University E-Recruitment system, no later than 12 noon on Tuesday 16 April 2024. You will be required to upload a CV and a Supporting Statement as part of your application.  Please do not attach any manuscripts, papers, transcripts, mark sheets or certificates as these will not be considered as part of your application.