Pavilion Administrator - Part Time (50% FTE) Permanent

The Department:

The Department of Applied Mathematics and Theoretical Physics (DAMTP) is a large department with around 50 academic staff, 100 contract research staff and a team of 25 Professional Services staff. DAMTP sits in the Maths Faculty with the Department of Pure Mathematics and Mathematical Statistics (DPMMS) and some professional service operations are shared across both departments. The site is made up of 8 buildings known as Pavilions.

The Role:

With an emphasis on customer service, you will be the first point of contact for academic staff, research staff and students who sit in Pavilion G, one of the pavilions in the Department of Applied Mathematics and Theoretical Physics. As Pavilion Administrator you will be delivering administrative support to the members of the pavilion, undertaking duties of an administrative nature and providing secretarial support including diary management, organising and supporting meetings, conferences and summer schools, accommodating visitors, managing/updating mailing lists and databases, and space planning within the pavilion to name just a few!

The role is a busy and varied one and no two days are the same! The academics within the pavilion run weekly seminars, meetings, summer schools and conferences which you would help with organising including emails, accommodation, refreshments, registration, and support on the day(s) of the conference/meeting to ensure the smooth running and assist the organisers and delegates as needed.

The role supports all new staff and students who join the department and University and also welcomes academic visitors to the pavilion helping to set up access, desk space and access to computing accounts, as well as helping them to settle into both the pavilion and department.

You will work both independently in the pavilion and as part of the Administrative Team which consists of PA to the Head of Department, PA to the Business and Operations Manager, 2 additional Pavilion Administrators and 2 Group Administrators. The aim of the team is to provide support at busy periods and cover holiday/sickness. DAMTP is an exciting and vibrant department to work in with a close-knit and supportive administrative team.

This is a front-facing role supporting activities in the building and the post-holder would be required to be onsite for at least 80% of time. Working pattern to be agreed with the successful candidate, working a minimum of 3 days.

About you:

The ideal candidate for this role will join us with:

• A proven track record of providing administrative support and event organisation

• Excellent IT, organisational and communication skills with the ability to prioritise your own workload and deal with people at all levels.

How to apply:

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

On the online application form you should explain the reasons for your application and how your knowledge, skills and experience match the requirements of the role. The full contacts for two referees (including email address) should be included; please note that we will assume that you are happy for us to approach your referees at any stage unless you indicate otherwise in the space provided on the form.

If you would like to informally discuss this role, please contact Alison Warrington (PA to Head of Department) - [email protected]

For queries regarding the application process, please email [email protected]

The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working. The frequency of the remote elements of the role can be discussed with the recruiting manager.

We will be reviewing applications for this position on a regular basis. We encourage you to apply as soon as possible as we may call you for a tour of the site and meetings with the team, or an interview, before the closing date.

Please quote reference LE41537 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. We particularly welcome applications from candidates from a BAME background for this vacancy as they are currently under-represented at this level in our Department.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information
Apply online