Partnership Project Admin Officer

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Please note that this vacancy is available to members of Cardiff University, Cardiff Metropolitan University and the University of South Wales (including the Royal Welsh College of Music and Drama) only

Partnership Project Admin Officer

We are recruiting a Project Admin Officer to support the South East Wales Mental Health Partnership (SEWMHP) project delivery team in providing project support. You will be a central point of contact for advice and manage discreet areas of the project.

The South East Wales Mental Health Partnership includes Cardiff University, Cardiff Metropolitan University, the University of South Wales (including the Royal Welsh College of Music and Drama) and Cardiff and Vale University Health Board.  The SEWMHP has been funded by the Higher Education Funding Council for Wales to develop a shared programme of work which will improve access to mental health support for higher education students across our region. The funding is secured until December 2022. 

The post is full time (35 hours per week) and fixed term until 31st December 2022.

Salary: £22,417 - £26,715 per annum (Grade 4)

It is assumed this post will combine home working and visits to partner sites to attend meetings across the South East Wales region, therefore some travel may be required.

It may be possible for a secondment agreement to be put in place for any successful candidates currently employed by any of the partner institutions.

Date advert posted: Tuesday, 27 July 2021

Closing date: Tuesday, 10 August 2021

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Person Specification

Important notice:

• It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
• As part of the application process you will be asked to provide this evidence via a supporting statement.
• Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
• Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 12104BR

Essential Criteria

Qualifications and Education

NVQ 3/A-Levels or equivalent.

Knowledge, Skills and Experience

Substantial experience of working in an administrative role.

Knowledge of project management methodology.

Ability to set up standard office systems and procedures and make improvements as appropriate.

Customer Service, Communication and Team Working

Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding.

Proven ability to advise and influence key stakeholders.

Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.

Planning, Analysis and Problem solving

Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available.

Evidence of ability to analyse processes and procedures and advise on improvements.

Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work.

Desirable Criteria

Degree or an equivalent qualification or equivalent work-related experience.

APM Foundation or willing to work towards.

Experience of working in a Higher Education or NHS environment.

Fluency in Welsh, written and oral.