Overseas Programme Co-ordinator (Maternity Cover) (104375-1709)

Vacancy Type/Job category
Management & Professional
Department
WMG
Salary
£22,417 - £25,941 per annum
Location
University of Warwick
Vacancy Overview
Full Time, Fixed Term Contract for 12 months (Maternity Cover)
WMG (Warwick Manufacturing Group) is an academic department at the University of Warwick. We are one of the world’s leading research and education groups – working with industries to help them to improve their competitiveness through innovation and new technologies.
You will co-ordinate the day-to-day running of WMG’s overseas programmes, including student admissions and module scheduling through to examination boards. Managing the post-module assignment and project process you will process extension requests and publish feedback on assignments to students. You will oversee programme and student management information, including creation and maintenance of student and post-module assignment files and databases.
Qualified to a minimum of A-level standard or equivalent you will ideally hold an honours degree.
You will have previous demonstrable experience in an administrative role, preferably in Higher Education, and have knowledge of overseas programmes and qualifications. With strong communication skills you will be able to work accurately under pressure.
In return we will provide you with a great range of benefits which include an attractive pension scheme, 26 days holiday plus bank holidays and Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.
At WMG we are committed to supporting staff to achieve their potential. We currently hold the Athena SWAN Silver Award and the University of Warwick holds an Institutional Silver Award: a national initiative that recognizes the advancement of gender equality, representation, progression and success for all in academia. We are supportive of staff with caring responsibilities including a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.
Close Date: 2 weeks from Advert
Job Description
JOB PURPOSE:
To co-ordinate the day-to-day running of WMG’s overseas programmes, including module and project co-ordination and scheduling, through to examination boards.
DUTIES AND RESPONSIBILITIES:
1. To manage the post-module assignment & project process and to process changes to registration requests. Taking decisions regarding the priority of incoming work and managing expectations relating to turn around times and processing marking and results. This assessment overview role includes setting up on-line submission Tabula pages, monitoring work submitted by overseas based students, identifying tutors for marking and notifying them when work is submitted. Monitoring and follow-up with tutors for timely return of assessment marks and feedback. Liaise with tutors for module moderation processes annually. Managing the setting and issue of authorised assignment resubmissions, Returning marks and feedback for students to overseas centres for onward distribution. Accuracy is key as the marks are not checked by another individual during this process, unless the post holder identifies an anomaly.
2. To oversee and maintain programme and student management information, including creation and maintenance of student and post-module assignment files and databases, as well as administration control files (including timetables, tutor payments, attendance lists etc). Processing the booking of overseas students on UK modules; checking availability, maintaining a record of each request and issuing invitation letters for each student. To be involved in the development of associated methods and to standardise procedures and course working practices. To contribute to the maintenance, development and communication of sources of information, advice and guidance for all overseas centres and UK tutors.
3. To organise the module scheduling for all overseas programmes, acting as an intermediary between internal and external tutors and the overseas centres. Responsibility for the development of associated methods and standardised procedures and course working practices.
4. To oversee the student project dissertation process, including approving and processing standard applications for ethical approval of project research, and referring non-standard applications for consideration by the Research Ethical Approval Committee.
5. To maintain the overseas programmes website and module Moodle pages (in consultation with module tutors). To create and maintain online Standard Operating Procedure documents in liaison with the Teaching and Learning Officer.
6. To act as PA to the Director of Overseas Programmes and answer queries in his absence (as he is frequently overseas); support Exam Board Secretary and Academic Quality Coordinator in preparing for MSc Exam Board meetings, particularly resolving overseas student issues.
7. To act as Secretary to the Overseas Programmes Committee – which includes reporting on operational matters, taking minutes, overseeing follow-up action, etc.
8. To understand the overseas postgraduate admissions process, and provide cover for the Programme Co-ordinator who would normally carry out these tasks.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1
Educated to A-Level standard or equivalent (a)
Essential Criteria 2
Demonstrable administrative experience (a, c)
Essential Criteria 3
Experience of working with international students and individuals who are based overseas and an understanding of cultural issues affecting the countries with which we work (a, c)
Essential Criteria 4
Excellent clerical and IT skills, in particular Microsoft Excel, Word, Access, mail merging and web editing skills (Sitebuilder) (a, c)
Essential Criteria 5
Knowledge of overseas programmes and international qualifications (a, c)
Essential Criteria 6
Excellent verbal and written communication skills (a, c)
Essential Criteria 7
Ability to work accurately with management information (a, c)
Essential Criteria 8
Ability to work under pressure and to tight deadlines (a, c)
Essential Criteria 9
Excellent organisation, time management and prioritisation skills (a, c)
Essential Criteria 10
Good interpersonal skills (a, c)
Desirable Criteria 1
Holds an honours degree or equivalent experience (a)
Desirable Criteria 2
Experience of working within a HE environment (a, c)
Further Particulars
WMG
For further information about the University of Warwick, please read our University Further Particulars .
For further information about the department, please visit the departmental website .
EQUALITY AND DIVERSITY
The University of Warwick provides an inclusive working and learning environment, recognising and respecting every individual’s differences. We welcome applications from individuals who identify with any of the protected characteristics defined by the Equality Act 2010.
Right to work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants’ suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date
3 Oct 2021