Organisations Assistent

45 Faculty of Philological and Cultural Studies
Startdate: 01.04.2024 | Working hours: 20 | Collective bargaining agreement: §54 VwGr. IIIa
Limited until: 31.03.2027
Reference no.: 1940

If you love to organize and keep track of things, are a good communicator, and fluent in English then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Your personal sphere of influence:

As an organizational assistant, you support Prof. Eva Horn and Prof. Michael Wagreich as heads of the VAN and  carry out all administrative tasks relating to VAN activities, network members, outside communication, advertising, and budget.

The Vienna Anthroopocene Network is an interdisciplinary network of academics who focus on problems and perspectives of the Anthropocene. We communicate with interenational research institutions, we organize international conferences, we showcase our research revolving around the current ecological crisis and we try to push a sustainability agenda inside the university of Vienna.

Your future tasks:

• You support and organize the activities of the Vienna Anthropocene Network, e.g. conferences, workshops, science communication.
• You are in contact with the members of the network and support them in their involvement with the network.
• You are in charge of the organization of conferences and workshops.
• You advertise our activities on our website and on social media, eg. X, Instagram, Youtube etc.
• You help our members in communicating their research on the Anthropocene.
• You are in charge of updating our website.
• You are in charge of logistical and administrative task for the VAN, eg. organization of meetings, room reservations, travel expense administration, SAP.

This is part of your personality:

• You have a high-school degree, a business administration degree or a university degree and experience in office management
• You are experienced in project administration and science communication.
• You have excellent skills in MS Office Kenntnisse (esp. Excel und Power Point), experience in SAP
• You have experience with Content Management Systems (eg. Typo3), image editing and layout software (eg. Adobe Photoshop), and Social Media
• You have excellent language skills in German and good skills in English
• You have excellent writing skills and are able to formulate scientific content in a succinct and comprehensible way for non-academics
• You are able to coordinate your work in an independent way.
• You are excellent at organizing events inside the university.
• You have experiences with university structures, institutions and processes.

What we offer:

Work-life balance: Our employees enjoy flexible working hours, remote/hybrid.

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2.380,2 (full-time) increases if we can credit professional experience.

Equal opportunities for everyone: We look forward to diverse personalities in the team!

It’s that easy to apply:

• With your CV  / letter of motivation
• Leaving certificate 
• Proof of your education degrees
• Via our job portal / apply button

If you have any content questions, please contact:

Eva Horn

[email protected]

We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women  and diversity . We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

University of Vienna. Space for personalities. Since 1365.

Data protection

Application deadline: 02/08/2024