Health & Safety Administrator

Overview

The University of Sheffield would like to welcome an enthusiastic and hardworking Health & Safety Administrator to work in a challenging and rewarding role within our Occupational Health and Safety (OH&S) Department.

As a Health & Safety Administrator, you will provide administrative support for a wide range of the team’s activities, including organisation of events, training and meetings.

Main duties and responsibilities

• Provide valuable support and advice to University staff within schools and departments on a range of health and safety policies and procedures, escalating issues to management as needed.
• Provide high-quality administrative support to the OH&S Department, e.g., organising events/training, developing templates, distributing information and taking minutes at meetings, including as part of the major incident response.
• Use and report on health and safety-related data in relevant University systems.
• Maintain health and safety and business continuity systems and databases, ensuring all information is up to date, accurate, and shared appropriately.
• Take responsibility for processing resources or sums of money following established procedures, ie checking and processing invoices.
• Support communications and awareness-raising activities for the Department e.g. by maintaining the website, circulating newsletters, and managing emails.
• Identify and propose improvements to systems, processes, and procedures.
• Manage own workload, working independently or with others as required, prioritising tasks to ensure work is completed in a timely manner and that deadlines are met.
• Adhere strictly to confidentiality protocols in all aspects of the role, escalating queries to management as needed.
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Excellent IT skills with a sound knowledge of Google and Microsoft Office products including Word and Excel.

Essential

Application/interview

Ability to learn new systems quickly and to a high standard.

Essential

Application/interview

A high degree of accuracy and attention to detail.

Essential

Application

Experience of handling confidential information appropriately.

Essential

Application/interview

Excellent interpersonal and communication skills (written and verbal) with a commitment to high standards of customer service, with experience of responding efficiently to enquiries

Essential

Application/interview

Experience of building positive relationships within a team and with associated functions/ departments.

Essential

Application/interview

Excellent organisational and prioritisation skills, managing workload effectively, to meet deadlines and provide a timely and efficient service.

Essential

Application/interview

Ability to work effectively both independently and as part of a team with a willingness to assist and work collaboratively with others to ensure work is completed to deadlines.

Essential

Application/interview

Experience in arranging meetings and Minute taking.

Desirable

Application/interview

Further Information

Next steps in the recruitment process

It is anticipated that the selection process will take place on 18 August 2026. This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage on the week commencing 18 August 2026. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Dionne Edwards - [email protected] or on 0114 2226198 .

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).