Finance Operations Co-ordinator

Location: The Francis Crick Institute, Midland Road, London

Short summary

The position of Finance Operations Co-ordinator is a key role in the Finance Operations team. Reporting to the Finance Operations Supervisor, the Finance Operations Co-ordinators process and pay supplier invoices received by the Crick, ensuring that payments to suppliers are made promptly whilst also ensuring that all paid invoices meet the organisation’s governance requirements. The Finance Operations team also process customer sales invoices ensuring prompt delivery to Crick customers and subsequent credit control to ensure payment is received within terms. In addition, the team undertake other processing tasks including expense claims and supplier & customer setup validations. 

The role has a strong focus on customer service and on building strong relationships with colleagues in the Science and other Operations teams through excellent communication, working collaboratively to resolve queries effectively and efficiently.

Key Responsibilities

• Registering high volumes of purchase invoices (circa 5,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.
• Reviewing of staff expense claims in line with the organisation’s Travel & Expenses Policy.
• Checking and registering non-staff expense claims for payment and ad-hoc payments.
• Reconciliation of accounts to supplier statements.
• Providing first line support for all Accounts Payable queries, ensuring timely resolution and communication.
• Prepare BACS payments and ensure all remittance advice documents are sent out correctly, that rejections are dealt with and that items on hold are followed up.
• Set up of new suppliers in Workday including associated validation checks.
• Ensuring suppliers are paid within terms.
• Following up on missing purchase order goods receipts and pro-actively pursuing other issues causing invoice payment delays.
• Build and maintain strong relationships with suppliers across the organisation. 

About us

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. Its work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections, and neurodegenerative diseases.

An independent organisation, its founding partners are the Medical Research Council, Cancer Research UK, Wellcome, UCL, Imperial College London and King’s College London.

The Crick was formed in 2015, and in 2016 it moved into a new state-of-the-art building in central London which brings together 1500 scientists and support staff working collaboratively across disciplines, making it the biggest biomedical research facility under in one building in Europe.

The Francis Crick Institute will be world-class with a strong national role. Its distinctive vision for excellence includes commitments to collaboration; developing emerging talent and exporting it the rest of the UK; public engagement; and helping turn discoveries into treatments as quickly as possible to improve lives and strengthen the economy. 

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