Finance Assistant (WMS) (22464-1021)

Vacancy Type/Job category
Clerical
Department
Finance
Sub Department
WMS Finance
Salary
£20,092 - £22,254 per annum
Location
University of Warwick, Coventry.
Vacancy Overview
Full time, permanent position.
This appointment offers an exciting opportunity to join the University Finance Office, working as part of the team that delivers services within Warwick Medical School.
We are seeking to appoint a Finance Assistant to work alongside the Senior Finance Assistant to process the financial transactions relating to purchases, sales and expense claims.
You will be currently working in or have recent experience within a finance department and will need to demonstrate the personal skills and abilities in financial processing necessary for the role. Ideally you will be AAT part-qualified or be willing to undertake the training.
Established in 2000, Warwick Medical School (WMS) is home to the UK's largest graduate-entry MB ChB programme. WMS also offers opportunities for undergraduate study, full and part-time research degrees as well as professional development across the healthcare sector. Alongside a range of educational opportunities, WMS has a reputation for research excellence, investigating solutions to significant global health challenges. For more information, see https://warwick.ac.uk/fac/sci/med/about/.
The University Finance Office works with all Departments in the University to ensure that the University maintains its reputation for financial integrity and reliability. We support business planning and innovation to maximise the financial resources available to the University and create the long-term sustainable financial platform required for future growth. See Further Particulars for more information.
Finance Office staff across the University are networked as a professional community of expertise. You will be supported to continue your professional journey through access to Continuing Professional Development training opportunities, sector networks and regular Finance Office briefings. As a member of staff at Warwick you can enjoy a wide range of competitive benefits.
The University also offers a wide range of learning and development opportunities, and we will work with you to support your career development. We respect and reward achievement and recognise the importance of a flexible total reward package. Take a look at the benefits that are on offer, including an attractive pension scheme, a generous annual leave entitlement including Christmas closure, family friendly policies, and discounted Warwick Sport membership.
For more information about the post, please contact Janice Denham: [email protected]
Job Description
JOB PURPOSE
This post is a key member of the WMS Finance Transactional Team working alongside the Senior Finance Assistant to process financial transactions across the School.
The appointee will contribute to the efficient running of the Finance function in Warwick Medical School by ensuring that financial transactions are processed accurately and efficiently and in compliance with the University’s Financial Regulations and Procedures.
The postholder will be expected to communicate effectively with suppliers, customers and Medical School staff to deliver excellent service and to promote good practice.
DUTIES AND RESPONSIBILITIES
1. Reviewing and processing purchase requisitions on OPeRA, the University’s e-procurement system, ensuring adherence to the University’s Financial Procedures and relevant VAT regulations.
2. Processing purchase invoices (goods receipt/checking discrepancies to orders raised).
3. Creation of ad hoc purchase orders on SAP system.
4. Creating sales orders, invoices and credit notes on SAP.
5. Processing travel and subsistence claims, ensuring compliance with the University’s Financial Regulations.
6. Processing ad hoc payments and claims.
7. Processing internal recharges.
8. Maintaining accurate and complete records for financial transactions.
9. Providing data for quarter end accruals.
10. Completing supplier statement reconciliations.
11. Running SAP reports for cost/profit centres and related codes.
12 Providing first line advice to School staff on financial processes and procedures.
13. Any other duties in line with the grade of the post.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1
Educated to GCSE level or equivalent. (a)
Essential Criteria 2
Excellent IT skills (to include competence in the use of Microsoft Word/Excel/Windows). (a, c)
Essential Criteria 3
Excellent communication skills with the ability to work with staff at all levels. (a, c)
Essential Criteria 4
Ability to work accurately and efficiently with attention to detail. (a, c)
Essential Criteria 5
Ability to prioritise workload and work on own initiative. (a, c)
Essential Criteria 6
Ability to maintain confidentiality. (a, c)
Essential Criteria 7
Previous accounts payable & accounts receivable experience. (a, c)
Essential Criteria 8
Working with a Windows based finance system, e.g. SAP. (a, c)
Essential Criteria 9
Ability to demonstrate awareness of University’s Financial Procedures. (a, c)
Desirable Criteria 1
Experience of the University’s Accounting system (SAP) and or e-procurement system, (OpeRA). (a, c)
Desirable Criteria 2
Awareness of VAT implications of Medical School purchases. (a, c)
Further Particulars
For further information about the University of Warwick, please read our University Further Particulars .
For further information about the department, please visit the departmental website .
For further information about the department, please visit the departmental website .

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants’ suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Other Information
Right to work in the UK
If you do not yet have the right to work in the UK and/ or are seeking sponsorship under for a Skilled Worker visa in the UK points-based immigration system
please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
The University of Warwick provides an inclusive working and learning environment, recognising and respecting every individual’s differences. We welcome applications from individuals who identify with any of the protected characteristics defined by the Equality Act 2010.
Closing Date
2 Nov 2021