Finance Assistant -

Updated: 5 months ago
Location: Cardiff, WALES


Finance Assistant - School of Psychology

The School of Psychology is seeking to recruit a proactive finance assistant to provide a professional clerical role in support of the day-to-day running of the Finance Office, ensuring optimum quality and efficiency and compliance with the University’s Financial Regulations and Procedures.

This is a full-time, open-ended post

Salary: £19,612 - £21,814 per annum (Grade 3) 

Date advert posted: Monday, 10 February 2020

Closing date: Thursday, 27 February 2020

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Job Purpose

The School of Psychology is looking to recruit a Finance Administrator to work within the finance team. You will provide a professional clerical role to support the efficient, effective and quality driven finance service provided within the School.
Duties and Responsibilities
Key Duties

  • To provide a professional clerical role in support of the day-to-day running of the Finance Office, ensuring optimum quality and efficiency and compliance with the University’s Financial Regulations and Procedures.
  • To be the main contact for financial queries from suppliers and staff and deal with any emails, telephone calls or written correspondence relating to the School finance.
  • To be responsible for liaising directly with suppliers, external companies and members of staff in resolving discrepancies or problems with orders, invoices and payments, using initiative and understanding the University’s Financial Regulations.
  • To ensure that analysis codes and account codes are used in a consistent way.
  • To check, query and process all expense claims and travel advances, ensuring compliance with financial regulations and procedures.
  • To raise cheques for participant payments and reconcile any advances given.
  • To advise relevant staff on financial procedure regarding procurement of services and supplies and raise orders on the computerised Financial System (Oracle).
  • To be responsible for cheque and cash banking and the recording of miscellaneous income, ensuring compliance with cash handling procedures.
  • To carry out pre-employment checks and process payments for casual staff.
  • To process invoices for authorisation and regularly action reports on Invoices on Hold and Open Orders.
  • To support the work of the team, contribute to team meetings, develop good practice and provide cover for other colleagues within the team.
  • To support and maintain office systems and processes, suggesting improvements and contributing to their continued development.
  • To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
  • You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.

Additional Information

Evidencing Criteria - It is School of Psychology’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement. Please ensure when submitting this document/attaching it to your application profile you name it with the vacancy reference number.
If candidates do not provide written evidence of meeting all the essential criteria then their application will not be progressed

Cardiff School of Psychology 
The Cardiff School of Psychology (including Research Centres:  CUBRIC, WICN, Understanding Risk, and Occupational and Health Psychology) has a complement of over 50 academic staff, of whom 24 are Professors.  There are 84 full and part-time research staff (including Royal Society, BBSRC, RCUK and ESRC Research Fellows).  In addition, there is a substantial technical (12 staff) and administrative (25 staff) support staff.  It is one of the largest Psychology departments in the UK.

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