Finance Assistant

Applications are invited for the above permanent full-time post working in Accounts Receivable within Finance Services.

Duties will include working as a member of a team with shared responsibility for providing a flexible and responsive Accounts Receivable /Sales Ledger service. Other duties will include providing financial administration support within the team, completing a range of routine tasks to meet operational and customer service requirements.

Candidates should be educated to GCSE level (minimum of 5 at grades A*-C including English and Maths), NVQ level II (or equivalent) in an appropriate subject or possess equivalent experience. Candidates should also have experience of working within a finance related function, working with financial management systems and be proficient in the use of Microsoft Office Applications.

The successful candidate will be expected to commence as soon as possible.

The ability to communicate in Welsh is desirable for this post.

This role will mostly be located on campus at Bangor to assist with student enquiries although through our Dynamic Working framework.

Applications will also be considered to carry out this role on a part-time or job share basis.

Applications will only be accepted via our on-line recruitment website, jobs.bangor.ac.uk. However, in cases of access issues due to disability, paper application forms are available by telephoning 01248 383865.

Committed To Equal Opportunities

To work as a member of a team with shared responsibility for providing a flexible and responsive Accounts Receivable /Sales Ledger service. To provide financial administration support within the team, completing a range of routine tasks to meet operational and customer service requirements.

• Work closely with other team members to undertake a variety of financial administration tasks as directed, sharing responsibility for providing a flexible and responsive service.
• To be an active member of the wider Finance team, building & maintaining good working relationships with other members of the team in to ensure an understanding of priorities and deadlines.
• Completes work in an accurate and timely manner and financial data is processed and reported on in accordance with statutory and University requirements.
• Contribute to the development of, and work to, agreed service standards for the team. Specific Functional duties
• Undertake data input of financial information in an accurate and timely manner.
• Ensure all cash receipts are completed on a daily basis. This includes receipts from credit cards and online sales, integration of information from separate systems and reconciliations of ledger against bank account at month end.
• Initiate and prepare debtor invoices and reports, including issuing reminder letters.
• Deal with day-to-day routine enquiries from students in relation to fees and accommodation charges, escalating complex issues to the Accountancy Assistant or Accounts Receivable Supervisor.
• Liaises with external organisations to allocate bank receipts correctly.
• Maintain records of all financial and related transactions.
• Assist accounts staff with other accounting functions as required.

• The post holder will be expected to participate in performance review and developmental activities.
• The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Scheme.
• The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
• The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Qualifications/Knowledge and Experience

Essential
• Educated to GCSE level (minimum of 5 at grades A*-C including English and Maths), NVQ level II (or equivalent) in an appropriate subject or possess equivalent experience.
• Experience of working within a finance related function.
• Experience of working with financial management systems.
• Proficient in the use of Microsoft Office Applications.
Desirable

• Proven ability to communicate effectively and professionally with a wide range of people.
• Experience of working in a Higher Education environment.

Skills/Abilities
Essential

• Effective and professional communication and inter-personal skills, with ability to communicate with a wide range of people.
• Able to understand who the customers are and what their requirements are, and able to respond appropriately to those requirements.
• Able to manage workload, prioritise tasks and meet deadlines whilst ensuring work is completed to the expected standards.
• Able to work individually and as part of a team.
• Proficient in the use of Microsoft Office applications (Word, Excel etc.) and financial management systems.
Desirable

• Able to be proactive and identify and recommend improvements to to understand, use and explain technical terms and concepts commonly used in own area of work processes and procedures.
• Proficient in the use of the Unit4 Agresso financial management system.
Personal Values

Essential

• Committed to self-development.
• Committed to the aims, objectives and values of the Office and the University.
• Committed to representing one's self, the Office and the University in a professional and approachable manner.
• Committed to team working.
• Committed to flexible working.

Other

Desirable
• The ability to communicate in Welsh is desirable for this post. If applicants are not able to speak / write in Welsh at present, there are many opportunities to learn if the successful candidate wishes to do so.

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds.  We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally. 

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer. 

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact. 

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.  

We have a legal responsibility to ensure that you have the right to work in the UK before you can start working for us.  When you apply for this post you will be required to explain the basis upon which you believe you will able to live and work in the UK legally on the commencement date of the role should your application be successful.   If you do not have the right to work freely in any position in the UK already, any offer of employment we will make to you will be subject to you obtaining a right to work visa.   The following link provides information on the various visa routes into employment and the eligibility requirements (including switching visa status where permissible) https://www.gov.uk/browse/visas-immigration/work-visas .   If you are successful in your application we will discuss visa options with you at the time of making the offer of employment.      

Please note that, in the event of applications being received from candidates on the University's Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.

INTERNAL ONLY 

To be eligible to apply for a post advertised for internal applicants only, staff must have a contract for at least a fixed-term period.