Facilities Office Manager (Maternity cover)

About the role

The Department of Chemistry is looking for a Facilities Office Manager to manage the soft services for the department including the reception and events management functions, across its various buildings. The post-holder also undertakes a number of crucial tasks that ensure the smooth running of the Department including cleaning contracts, catering and vending machines.

This post will involve: managing the reception staff across the Department of Chemistry, ensuring sufficient reception cover for the key chemistry buildings; providing a catering and room booking service for the Department’s functions and meetings, ensuring plans are actioned correctly and on time; acting as the key contact for a variety of suppliers. In addition, you will manage the Events Team who co-ordinate functions from initial enquiries, through organisation of room layouts and catering, to the provision of support throughout the event.

About you

You will have experience in event management with excellent communications skills and the ability to build productive relationships with multiple stakeholders. You will have experience of managing and motivating teams in a service-led environment. You will be well organised and able to prioritise and handle multiple tasks simultaneously while meeting competing deadlines.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

More information is available at  https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave

How to apply

You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.

Only applications received before midday Tuesday 20 February 2024 can be considered. This post is available immediately.

This is a full-time post (37.5 hours per week). The working days for this post are Monday, Tuesday, Thursday and Friday.

This post is to cover the absence of the substantive post-holder, who is taking a period of maternity leave and is fixed term post for up to 12 months available immediately

The University of Oxford and the Department of Chemistry are Athena SWAN Silver award holders and are committed to equality and valuing diversity.