Executive Assistant

College of Engineering, Mathematics and Physical Sciences

This new full–time post is available from immediately on a permanent basis

Summary of the role

The primary role of this post is to provide PA and administrative support to one Associate Dean and assist the Senior Executive Assistant to provide support to the Pro-Vice-Chancellor and Director of College Operations. The post holder will work together with the administrative pool within the team to support the work of the College Executive Group. A proactive, flexible approach and being able to adapt to changing priorities will be essential.

This is a varied, interesting and challenging role and as such we need people with excellent IT and organisation skills who are good communicators, good problem solvers and who have experience of being effective members of a very busy team.  Attention to detail, accuracy and a high standard in both written and oral communications are all essential requirements for the role, as is the ability to demonstrate total confidentiality. 

In addition to the post-holder, the Executive Support Team includes the Executive Officer, providing business management support to the PVC and Director of College Operations, Senior Executive Assistant, supporting the PVC and DCO,  Senior College Administrator supporting departmental activity, six Executive Assistants, supporting the Associate Deans and Heads of Department and one GBP. The Executive Office receives, manages and processes internal and external matters in relation to the College’s operation and business.

For this, the post-holder will require a broad overview and understanding of the College’s activities and of the constituent Disciplines/Centres and activities within the College.  The post-holder will also have to maintain commercial awareness, keeping up-to-date with current changes and developments in the University and Higher Education as a whole.

All members of the College’s Professional Services team are expected to support and develop the College’s objectives by providing high quality professional services to students, staff, visitors and clients.

Please ensure you read the Job Description and Person Specification for full details of this role by clicking on the attachment above.

The University of Exeter

We are a member of the prestigious Russell Group of research-intensive universities and in the top 150 universities in the world (Times Higher Education World University Rankings 2019). We combine world-class teaching with world-class research, achieving a Gold rating in the Teaching Excellence Framework Award 2017.

Our research income in recent years means we’re the fastest growing UK Research University with some of the world’s most influential scientists, and we seek to answer some of the most fundamental issues facing humankind today through this. 98% of our research is of international quality (2014 Research Excellence Framework). We encourage proactive engagement with industry, business and community partners to enhance the impact of research and education and improve the employability of our students. Exeter is one of only a few UK cities to have been designated as a UNESCO Creative City . In 2019, Devon was voted as having the best quality of life of anywhere in England and Wales, making it a popular choice for both work and study.

Equality, Diversity and Inclusivity at Exeter

With over 27,000 students and 6,400 staff from 180 different countries we offer a diverse and engaging environment in which to work. We are an equal opportunity employer, a Disability Confident employer and an Athena Swan accredited institution. Since 2019, the university has also signed an Armed Forces Covenant, demonstrating the University’s commitment to supporting the Armed Forces community. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented in the workforce. 

Benefits

We offer some fantastic benefits including:

• 39 days leave per year
• options for flexible working
• numerous discounts at leading retailers
• onsite gyms on all of our campus’ and a cycle to work scheme
• sector leading policies around maternity, adoption and shared parental leave (up to 26 weeks full pay), paternity leave (up to six weeks full pay) and a new Fertility Treatment Policy
• stunning campus environments in Exeter and Cornwall, in the beautiful South West of England

Further information

Please contact Mrs. Catherine Davies, Executive Officer [email protected]