Executive Assistant to the HAF and Mercian Professor

THIS IS A RE-ADVERTISEMENT. PREVIOUS APPLICANTS NEED NOT APPLY.

Join Our Team: Executive Assistant to Mercian Professor and Head of Administration and Finance

Nuffield Department of Primary Care Health Sciences

Are you ready to be part of an institution that's making a global impact? The University of Oxford, renowned as a world-class centre of excellence, is seeking a dynamic Executive Assistant to provide excellent support to the Mercian Professor and also to the Head of Administration & Finance in the Department of Primary Care Health Sciences. This role offers a fantastic opportunity to work in an inspiring and friendly environment with first class facilities, providing you with flexibility and work-life balance.  The Mercian Professor plays a leading role within the department, lecturing, teaching and undertaking research in primary care. This is an inaugural post with focus on clinical trials, especially in cardiovascular disease, and the expanding field of applied digital health, such as using digital tools and equipment to support improved health in the home.

This post is an exciting opportunity for someone who is keen to work in a pivotal supporting role for a department which has been one of the world’s most important primary care centres for over 20 years.

Why Choose Us

At the University of Oxford, we prioritise our employees' well-being. We offer a range of benefits, including:

• 30 days of annual leave (plus the 8 public holidays)
• You will be based in a beautiful modern building just 15 minutes’ walk from the train station, bus stops and city centre
• 3 days onsite working is required with this role with a flexible approach to hybrid working
• Extensive personal and professional development plans and opportunities to foster growth
• Career development and mentoring
• Be part of the University PA EA Community of Practice, an interactive and supportive network
• Our department is warm and welcoming with friendly values, and you will be part of a team of PAs and work closely with our collaborative HR, finance and IT teams
• A comprehensive range of childcare services to support working parents
• Very generous maternity, adoption, paternity, and shared parental leave schemes for growing families
• An excellent contributory pension scheme to secure your financial future
• Subsidised membership of the University Sports Centre to promote wellbeing
• Cycle loan scheme to encourage sustainable commuting
• Discounted bus travel and Season Ticket travel loans for convenient transportation

Moreover, the University hosts a wide array of social groups and sports clubs, making your experience here about much more than just work.

About the Role

As an Executive Assistant, you will have:

• Organisational Expertise: Demonstrate exceptional organisational ability and efficient time management
• Decision-Making: Make decisions on behalf of senior managers to optimise their time.
• Collaborative Work: Collaborate closely with other EAs and PAs within the department, University and Colleges as well as with stakeholders both internal and external to the University
• Office Management: Run the Head of Administration’s office and implement effective processes.

About You

To excel in this exciting role, you should be:

• Highly Motivated: Be a highly motivated and experienced Executive Assistant with administrative expertise.
• Organisational Enthusiast: Enjoy organisational challenges in a fast moving University environment.
• Skills: Possess organisational, administrative, interpersonal, communication, and secretarial skills including excellent diary management.  Excellent diary management is key to this role
• Efficiency Under Pressure: Work efficiently under pressure and exercise discretion, confidentiality, judgment, and deliver at pace to a very high standard
• University Experience: Previous University experience is desirable
• Senior-Level Experience: Extensive experience working as a personal/executive assistant

You will be based in the Radcliffe Primary Care Building, Nuffield Department of Primary Care Health Sciences, Radcliffe Primary Care Building, Woodstock Road, Oxford, OX2 6GG

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click 

for information and advice on writing an effective Supporting Statement.

The closing date for applications to be submitted is 12:00 noon on 16 April 2024. Interviews are expected to be held during week commencing 22 April 2024.

Please note: This role will not attract sufficient points to obtain a sponsored skilled worker visa under the points based immigration system, however applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route.