Do you want to be part of a dynamic, close-knit team, embarking on the arguably most ambitious project in the Museum’s History, Vision 2024 – a programme of activity to refurbish our spaces, reinterpret our world-class collections and re-engage new and existing audiences with extraordinary stories about how science shapes our world?
Do you enjoy a fast-paced role with a diverse portfolio, working closely with the senior team in shaping the Museum’s future?
Then the role of Executive Assistant (EA) to the Director may be for you!
About the role
As an Executive Assistant, you will work closely with the Director on a wide range of matters, sometimes of a highly confidential nature.
Your tasks will include:
- Supporting the Director in day-to-day tasks, assisting with project management, and supporting their academic roles of teaching, research, publishing and outreach.
- Dealing effectively and diplomatically with all forms of communication, researching and preparing information and drafting replies, preparing and circulating papers, agendas, minutes and draft briefing notes in accordance with University guidelines and templates for governance of meetings.
- Supporting the Director and Executive Team in applying for and reporting on external funding or awards and in participating in University-wide schemes / initiatives.
- Overseeing the collation of written and visual content of the Annual Review, working closely with colleagues across HSM and GLAM, liaising with the designer, reviewing and editing proofs and arranging printing and distribution.
Due to the nature of the role, this role requires a satisfactory Basic Disclosure and Barring Service (DBS) check result.
This is a permanent, full-time position, expected to commence as soon as possible.
About You
You will have outstanding verbal and written communication skills on all levels with a wide range of stakeholders internally and externally in all relevant software packages.
Highest levels of discretion, diplomacy, accuracy, and negotiating skills are essential to the role.
You will have a proven ability to research content, write engagingly and concisely for a range of audiences, draft correspondence, and produce well-presented reports.
It is ideal if you have experience in working within a multi-layered cultural organisation or an organisation undergoing significant strategic and operational change.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days of annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
How to apply
You will be required to upload your CV (up to two pages) and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.
Only applications received online by 12.00 midday (BST) on Tuesday 2 April 2024 can be considered. Interviews are expected to take place on Friday 12 April 2024.
Similar Positions
-
Visitor Experience Assistant 10 Positions , ;, United Kingdom, 23 days ago
About the role Based in the beautiful Ashmolean Museum, you will deliver a world class experience for our visitors by acting as the museum’s ambassador. You will interact with a various range of p...
-
Finance Operations Lead , ;, United Kingdom, 25 days ago
THIS IS A RE-ADVERTISEMENT OF RECENT VACANCY 170884, PREVIOUS APPLICANTS NEED NOT APPLY About the role Based in the beautiful Ashmolean Museum, you will support a wide range of day-to-day finance ...
-
Programme Administrator For The Latin American Centre , ;, United Kingdom, 15 days ago
The Oxford School of Global and Area Studies An exciting opportunity has arisen to join OSGA as the Programme Administrator for the Latin American Centre on a permanent full- time contract basis. ...
-
Research Computing Officer , ;, United Kingdom, 6 days ago
About the role We are seeking to appoint a Research Computing Officer to join a vibrant team to provide support for researchers conducting high-performance computing as part of research projects i...
-
Assistant Restaurant Manager , ;, United Kingdom, 22 days ago
The Department for Continuing Education is looking for a professional and experienced Assistant Restaurant Manager. About the role You will assist the Senior Restaurant Manager in the running of o...
-
Collegiate Accommodation Service Manager , ;, United Kingdom, 14 days ago
Would you like the opportunity to take a leading role in improving the student experience? Are you looking for a new challenge where you can be the driving force in shaping a new service to Oxford...