Description
Executive Assistant is responsible to provide administrative and secretarial support to the Office of Senior Vice President, Finance and Investment with responsibilities to include handling information requests and performing functions such as preparing correspondence, receiving visitors, arranging and scheduling meetings for executives.
- Perform and manage all the activities including office management, implementation of procedures, process management, records management and diary management
- Develop and implement administrative systems as and when needed to increase efficiency
- Manage the Line Manager's various projects and initiatives and follow through on issues in a timely manner
- Review and summarize miscellaneous reports and documents, preparing background documents as necessary
- Assist the SVP Office in preparation of presentation materials
- Effective communications management of the SVP office and maintaining confidentiality • Effectively design, maintain and update filing system
- Ensure protection, security and confidentiality of all files, records and reports
- Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants
- Arrange travel schedule and reservations for the Line Manager
- Manage all incoming mail and identify items that require priority attention of the SVP, Finance & Investment
- Receive and screen all communications for the SVP office including telephone calls and e-mail messages
- Prioritize, channelize, and facilitate communication from other business units
- Independently responding to letters and general correspondence of a routine nature
- Organize and maintain the layout of the office and maintain the supplies
- Attending Management, other meetings and taking minutes, as directed
- Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
- Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed • Perform any other tasks assigned by the Line Manager
Qualifications
Required Qualifications:
- A Bachelor’s degree in Business Administration or related field
Required Experience:
- Expats: A minimum 5-7 years of relevant experience.
- UAE Nationals: A minimum of 0-1 year of relevant experience.
Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team ([email protected] ).
Primary Location: Abu Dhabi UAE
Job: Executive Assistant
Schedule: Regular
Shift: Standard
Job Type: Full-time
Similar Positions
-
Academic Affairs Coordinator, NEW YORK UNIVERSITY ABU DHABI, United Arab Emirates, 22 days ago
27 Mar 2024 Job Information Organisation/Company NEW YORK UNIVERSITY ABU DHABI Research Field Educational sciences Researcher Profile Recognised Researcher (R2) First Stage Researcher (R1) Country...
-
Alumni Relations Assistant Specialist, Harvard Alumni Association, Harvard University, United States, 21 days ago
26-Mar-2024 Alumni Affairs and Development 65292BR Job Summary Alumni Affairs and Development (AA&D) Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity th...
-
Academic Resources Business Administrative Coordinator, University of Colorado, United States, about 4 hours ago
Academic Resources Business Administrative Coordinator - 33253 University Staff Description University of Colorado Anschutz Medical Campus Department: Office of the Executive Vice Chancellor for A...
-
Instructor Of Political Science, Open Rank, NEW YORK UNIVERSITY ABU DHABI, United Arab Emirates, 10 days ago
9 Apr 2024 Job Information Organisation/Company NEW YORK UNIVERSITY ABU DHABI Research Field Political sciences Researcher Profile Recognised Researcher (R2) First Stage Researcher (R1) Country Un...
-
Program Coordinator, Cities Hub (2 Years & Contracted Through 3rd Party), RMIT University, Australia, 12 days ago
Overview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are e...
-
Legal Officer, RMIT University, Australia, about 12 hours ago
Overview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are e...