Erasmus Mundus Coordinator

Job Purpose

To lead and coordinate the management and administration of assigned Erasmus Mundus Joint Masters Degrees (EMJMDs) hosted by the School of Law.

The post-holder will support the Erasmus Mundus Joint Masters Degrees (EMJMD) being delivered in the School of Law. Initially, this relates to the International Law of Global Security, Peace and Development Consortium (ILGSPD) - LLM. The consortium is led by the University of Glasgow and the full degree awarding partners are:

Institut Barcelona d'Estudis Internacionals (IBEI) - delivering a joint degree on behalf of three Spanish universities: the Autonomous University of Barcelona, the University of Barcelona and Pompeu Fabra University

University of Tartu

Leuphana University of Luneburg

Radboud University

Université Libre de Bruxelles.

Main Duties and Responsibilities

1. Coordinate the planning of teaching delivery across the EMJMD, working in close partnership with School Postgraduate Course Administrators (based in the Glasgow Centre for International Law and Security (GCILS)) and relevant colleagues at Partner Institutions.

2. Coordinate and oversee the registration, enrolment and progression of students on the EMJMD, including the conversion of assessed marks from courses delivered by partner institutions, ensuring student records are accurately managed and maintained during periods in the UK, mobility periods outwith from the UK, including placement destinations.

3. Coordinate and oversee the provision of specific support and advice to students registered on the EMJMD, including assistance in regards to visa applications (and UK visa attendance monitoring) and the provision of accommodation.

4. Coordinate and administer events linked to the EMJMD, including programme inductions, socials, seminars, conferences and graduations.

5. Administer processes for the selection and disbursement of EMJMD scholarships, including the application of Financial Aid on MyCampus.

6. Monitor and manage the use and expenditure of all European Commission funding granted in support of the EMJMD.

7. Support and oversee the administration of tuition fee setting and related income allocation for the EMJMD, including the disbursement of fee income to consortium partners.

8. Coordinate and clerk EMJMD consortium management committees and other similar consortium level forums, including progress and examination boards.

9. Manage and administer staff visits and exchanges supporting the delivery of the EMJMD including booking of consortium staff travel and accommodation requirements.

10. Liaise and manage relations with consortium associate partners (such as summer school partners) that are linked to the EMJMD.

11. Coordinate and support the marketing, promotion and dissemination of the EMJMD, including maintaining websites and social media accounts and liaising with University and partner institution colleagues engaged in student marketing and recruitment activities to develop and publish marketing materials.

12. Engage and liaise with alumni students from the EMJMD, working in partnership with the University's Alumni & Development Office.

13. Liaise with the European Commission and other relevant agencies as to the provision of official information and statistics related to the EMJMD and in meeting the University's official legal and compliance requirements.

14. Provide policy and administrative support and advice to the Programme Director(s) of the EMJMD in the discharge of duties, including reporting to the European Commission and funding and/or accreditation applications.

15. Any other relevant and appropriate duties as directed by the Head of Professional Services or the GCILS Leadership Team.

Knowledge, Qualifications, Skills and Experience 

Knowledge/Qualifications  

Essential: 

A1 HND, VQ 3/4, Higher or equivalent, preferably in the Social Sciences.

A2 Knowledge of University regulations, policies and procedures in relation to the management, delivery and quality assurance of learning and teaching, particularly at the postgraduate level.

Desirable:

B1 Undergraduate degree or higher in the Social Sciences.

B2 Knowledge of University of Glasgow business and student systems, including MyCampus (Student Records), Agresso (Finance), Moodle (VLE) and T4 (CMS).

B3 Knowledge of European Commission regulations, policies and procedures governing EMJMDs.

B4 Knowledge of the structure and configuration of EMJMDs or similar non-accredited International Masters programmes.

B5 Knowledge of the delivery - in relation to both teaching and administration - of joint and/or multiple degree programmes, particularly at the postgraduate level.

Skills

Essential: 

C1 Written and verbal communication skills, including the ability to produce high-quality reports, guidance, briefings and web content for a wide variety of audiences.

C2 Tact, diplomacy and discretion to work effectively with a diverse community of students and staff and a variety of partner universities and organisations.

C3 Ability and confidence to work independently and use professional initiative and judgement.

C4 Attention to detail and accuracy.

C5 Anticipating and resolving administrative and logistical problems.

Desirable: 

D1 Verbal and written proficiency in a second/multiple European language(s).

D2 Experience of living abroad and/or sensitive to cultural differences.

Experience 

Essential: 

E1 3 years' experience in a similar or relevant role (with qualifications or evidence of progression).

E2 Clerking formal committees, including the setting of agendas and the taking of minutes.

E3 Management and monitor of financial budgets.

E4 Handling, analysing and manipulating data in Excel.

E5 Use of the full functionality of Microsoft Office, including advanced Excel features to manage and analyse data and using Access relational databases.

Desirable: 

F1 Work within the Higher Education sector.

F2 Working with/in and building effective relationships with European Higher Education Institutions.

F3 Management and maintenance of websites.

F4 Management and maintenance of social media accounts, including Twitter and LinkedIn.

F5 Supervision and direction of staff and interns.

Other 

Essential: 

G1 Ability to travel within Europe for business purposes.

Please Note: For University of Glasgow applicants only - The University would consider a secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for secondment from their line manager before making a formal application.  

Terms and Conditions

Salary will be Grade 6, £31,502 - £35,308 per annum.

This post is to cover maternity leave for up to 12 months or until the substantive postholder returns, and is offered on a full time (35 hours per week) basis.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

3 A flexible approach to working.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

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